National WIC Association

2022 Nutrition Education & Breastfeeding Promotion Conference and Exhibits

September 6-September 9, 2022




About the Conference


We are pleased to announce that the 2022 NWA Biennial Nutrition Education and Breastfeeding Conference will be held in Orlando, Florida, September 6 - 9, 2022 at the Hyatt Regency Orlando. We'll also be hosting a virtual component of the Conference, for more information, please check HERE.

This conference is the most popular gathering of WIC nutrition and breastfeeding professionals in the US, attracting more than 1,200 attendees from USDA, state, and local WIC agencies, and vendors who provide services to the WIC community.

Education sessions (30+) will cover current and emerging nutrition and breastfeeding science, research, policy, and best practices. Poster Sessions and special forums will offer additional learning and networking opportunities.More than 60 exhibitors will be on hand to provide the latest on WIC-related products, technology, and services. More information about this conference will be posted soon

Letter of Support from USDA FNS - Click HERE

CEUs - Soon to come!

Information on the Virtual Component - Click HERE 

Please note all Registrants for the in-person conference will have access to the virtual conference platfom to view certain sessions and interact with peers until November 30, 2022.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education and Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection.  If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.

Hotel Information

The Conference Host Hotel

The 2022 NWA Nutrition Education and Breastfeeding Promotion Conference will be held September 6-9, 2022, at the Hyatt Regency Orlando Hotel, 9801 International Drive, Orlando, FL 32819

To make your hotel reservations online, please use the following link: https://www.hyatt.com/en-US/group-booking/MCORO/G-GOVP

You can also make your hotel reservations by calling (407) 284-1234 and identifying yourself as a 2022 NWA Education and Breastfeeding Promotion Conference attendee to receive the negotiated conference rate.

NWA has negotiated a special room rate of $129.00 per night plus a total nightly room tax currently set at 13.625%. The Daily Resort fee is waived for NWA attendees. Note that these tax rates are subject to change without notice.  

The cut-off date for these rates is Tuesday, August 16, 2022  

Alert!!! Hotel Block Closing date extended until Friday, August 26 . After this date, reservations will be subject to the hotel’s prevailing rates.

We encourage you to make your room reservations early to ensure that you will be in the host hotel at the guaranteed room rate. Upon checking in, each guest will be asked to provide a valid government issued ID along with proof to which the room reservation was made.

The hotel requires a major credit card to guarantee your room reservation, and first night's deposit (including taxes) payable at the time the reservation is being made. Room cancellations must be received at least 72 hours prior to your arrival date to avoid being charged the first night's room rate and applicable taxes.

Hotel Check-In/Out Policy

Hotel check-in is 3:00pm and check-out is 11:00am. The hotel can arrange to have your bags stored depending on room availability. Late check-out may be requested upon arrival.

Guest Parking

The hotel offers on-site valet parking for all registered guests at a daily rate of $40.00. Self-parking is also available for $30.00 per day. Note, rates may change without notice.

Airport/Hotel Transportation

The Hyatt Regency Orlando  is accessible via Orlando International Airport (MCO) and is about 12 miles from the airport.

Shuttle and cab services are available at the airport. The current estimated taxi/cab fare is $45 (one way). Please note that the hotel does not provide shuttle service.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced. 

Registration

In-Person Registration Fees:

Registration Type

    Early Bird Rates -

             ENDS July 17               

   Regular Rates -

                 BEGINS July 18                 

                          Member                  

                  $400.00

                   $500.00

                     Non-Member

                  $500.00

                   $600.00

                           Student*

                  $175.00

                  $175.00

                           Speaker

            (includes Poster Presenters)  

                  $200.00

                  $200.00

                         FNS Staff

                   $300.00

                  $300.00

       WIC Florida Special Host Rate**         

                   $175.00

                  $175.00

 

Registration closes on Friday, August 26, 2022. Registration payment must be received at our offices no later than Friday, August 26, 2022.

**The WIC Florida Special Host Rate is ONLY for individuals that reside in Florida and are WIC State, Local and Clinical Employees. This rate is NOT eligible for a Group Discount.

 Please note all Registrants for the in-person conference will have access to the virtual conference platfom to view certain sessions and interact with peers until November 30, 2022.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education and Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.


In-Person Group Registration Fees*:

Group Member Increments

Early Bird Rates -

                     ENDS July 17                     

Regular Rates -

               BEGINS July 18                   

                 10-20 Group Members               

                             $375.00

                     $475.00

                21-40 Group Members

                             $350.00

                      $450.00

                  41+ Group Members

                            $325.00

                      $425.00


*In order to receive the Group Rate, please enter "BULK" in the Promo Code Box and the system will automatically apply the discount. 

*All Groups MUST be registered in ONE Group to receive the discount

Registration closes on Friday, August 26, 2022. Registration payment must be received at our offices no later than Friday, August 26, 2022.

*Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education and Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.


Cancellation & Refund Policy

To cancel your registration, a written request MUST be received by NWA via email to ConfSupport@nwica.org no later than the close of business on August 1, 2022.

Cancellations received before or on June 30, 2022, will receive a 100% refund, cancellations received between July 1, 2022 - July 31, 2022, will receive a 50% refund. No refunds will be granted on or after 12:00 AM ET on August 1, 2022.

  • NWA regrets that refunds will not be granted for no-shows. 
  • If you DO NOT CANCEL you are STILL RESPONSIBLE FOR PAYMENT. 
  • If registration fee is not paid, a hold will be placed on your account, preventing you from accessing your NWA Membership Benefits.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education and Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.


Online Registration

Online registrations are processed via our web-based system. Each registrant must have or create a profile (account) in order to register online. See instructions on creating a profile and logging in.

Please Make Sure Your Email Address and Phone/Cell Number Is Correct Before Registering!

Registrants using a Purchase Order (PO) or check, must select the "Bill Me Later" option from the online registration system when registering. Credit card payments will be processed via our secured Stripe site. The system will automatically email a registration confirmation to the email provided. If you do not receive a confirmation email, please contact the Registration Department at (202) 232-5492 or ConfSupport@nwica.org.

Please note that Registrants who have paid with Purchase Orders will not be allowed access to the Conference until the purchase order is received by the Registration Manager, with a copy of the registration invoice.

Registration closes on Friday, August 26, 2022. Registration payment must be received at our offices no later than Friday, August 26, 2022.

Make Checks Payable to the National WIC Association

Mail Payments to:
National WIC Association
Attn: 2022 Nutrition Education and Breastfeeding Promotion Conference Registration
2001 S Street, NW, Suite 580
Washington, DC 20009

NWA’s federal tax ID is 8399-0160210-001

Registration closes on Friday, August 26, 2022. Registration payment must be received at our offices no later than Friday, August 26, 2022.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education and Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.


All Payment Methods

We must receive your credit card payment, check payment in full, or completed PO with invoice reference by Friday, August 26, 2022.  If we have not received payment in full by the above date, you will not be able to access the NWA 2022 Nutrition Education and Breastfeeding Promotion Conference. 

Make Checks Payable to the National WIC Association

Mail Payments to:
National WIC Association
Attn: 2022 Nutrition Education and Breastfeeding Promotion Conference Registration
2001 S Street, NW, Suite 580
Washington, DC 20009

To cancel your registration, a written request MUST be received by NWA via email to ConfSupport@nwica.org no later than the close of business on August 1, 2022.

If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 

NWA regrets that refunds will not be granted for "no-shows."

Cancellations received before or on June 30, 2022, will receive a 100% refund, cancellations received between July 1, 2022 - July 31, 2022, will receive a 50% refund. No refunds will be granted on or after 12:00 AM ET on August 1, 2022.

For questions regarding payment methods, please contact the Registration Manager at (202) 232-5492 or ConfSupport@nwica.org for more information.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education and Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.


Accessing NWICA.org

You may print invoices, receipts, event confirmations, and view other personalized NWA information and activities by logging into your My NWICA account.

To log in:

  1. visit www.nwica.org and click "Log in" in the top right corner of the homepage. 
  2. Then enter your username (your email) and password. 
  3. Click on the Purchase Tab and you will be able to view/print copies of your invoices and receipts. 

For additional information on accessing your NWICA Account or creating an Account. Click HERE


Questions?

Contact the Registration Department with any questions at (202) 232-5492 or ConfSupport@nwica.org

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education and Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.

 

Volunteer Opportunities

Volunteers are needed each year to help make the NWA 2022 Nutrition Education & Breastfeeding Promotion Conference a success. NWA is using SignUp.com to manage the volunteer shifts and assignments for the annual conference. We are looking for individuals to serve as: bag stuffers; room monitors; registration assistants; directional attendents; and attendee engagement/social media outreach.

Become a Volunteer in 3 easy steps:

  1. Go to our SignUp Here
  2. Review the options listed and choose the spot(s) you like.
  3. Sign up! It's Easy - you will not need to register an account or keep a password on SignUp.com.

Volunteering is a great way to give back and network while getting a behind-the-scenes look at the conference.

The link will close on Monday, August 29, 2022. If you have any quesiton, please reach out to cchampion@nwica.org 

We look forward to seeing you in Orlando!

 

 

Exhibits Information

We invite you to participate as an exhibitor at our 2022 Nutrtition Education and Breastfeeding Promotion Conference.

It is an opportunity for you to meet and build relationships with potential new clients and more – acquaint yourself with existing clients who use your products and services. Among the over 500 WIC community members who are expected to attend this conference are key decision makers representing the US Department of Agriculture, the 90 state and ITO WIC agencies, and over 2,200 local WIC agencies from across the nation.

The Prospectus is available HERE

2022 Exhibitor Floor Plan

For more information on the "New" Partner Program, click Here 

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education and Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection.  If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.


Why Exhibit?

If you are seeking to introduce your products and services or an alternative promotional strategy to a new or existing audience, this conference offers several affordable options to meet your marketing needs.

By exhibiting and/or sponsoring at this conference, you will:

  • Create new customer and client relationships with WIC decision makers from across the nation;
  • Strengthen and build upon existing customer and client relationships;
  • Increase visibility for your company/organization in a targeted market;
  • Promote and market your products and services;
  • Reach prime target market segments for your products and services; and
  • Demonstrate your commitment to promoting quality public health nutrition for women, infants and children.

Platinum, Gold & Bronze Sponsors have first choice to all available exhibitor spaces.


Exhibit Pricing: 

Each 8’ x 10’ booth (80 sq ft) will receive two (2) complimentary Full Exhibitor (includes conference session access) personnel registrations that allow access to the NWA Exhibit Hall and to Education sessions. All in-person booths will include a virtual booth as well.

Each Booth includes:

• One 6' skirted table                                                             • Two chairs
• One wastebasket                                                                • General area security and fire guard

• Listing in the conference mobile app                          • Daily aisle maintenance

• Your very own unique QR code to capture leads             

• Electrical, internet, telephone and additional equipment are not included and are available at an additional cost.
 

Non-Profit Booth Type Booth Price

                Non-Profit Sustaining Partner Booth                           

        $1,500           

               Non-Profit Booth

        $2,500
                Business Council Partner Booth Type                                 Booth Price     

               Business Council Partner Standard Booth              

          $0              

               Business Council Partner Bronze Booth 

          $3,000      

               Business Council Partner Gold Booth 

        $4,500

                Business Council Partner Platinum Booth 

        $6,000

                  For Profit Booth Type                                                           Booth Price     

                For Profit Booth Standard Booth

         $4,000         

                For Profit Bronze Booth 

         $5,500

                For Profit Gold Booth

          $6,500

                For Profit Platiunum 

         $8,000

                      For Sustaining Partner Booth Type                                Booth Price     

              Sustaining Partner Standard Booth          

         $3,000       

              Sustaining Partner Bronze Booth 

          $4,500

              Sustaining Partner Gold Booth 

          $6,000

              Sustaining Partner Platinum Booth 

          $7,500

      

               

COVID-19 Policy

Close up isolated image of a COVID 19 vaccination record card on a wooden desk. The card details the date, type and the dose number of administered vaccine and given to every person for record.

All participants (attendees, speakers, exhibitors, staff) are required to provide their proof of COVID-19 vaccination to attend the 2022 National WIC Association's Nutrition Education and Breastfeeding Promotion Conference in Orlando, FL. Our priority is to create a safe environment for all that are in attendance.  Additionally, face coverings are mandatory in all meeting spaces and common areas. All participants must have their badge on at all times. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.

For the purposes of right of entry to the Conference, a person is considered fully vaccinated:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines, or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine
  • Dependent on CDC guidelines, booster shots may be required

Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education & Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. Instructions for providing your proof of vaccination will be emailed to all participants prior to the conference and will require submission through a 3rd party vaccination management provider by August 26, 2022. You will not be allowed to enter the Conference with just a Negative COVID-19 Test.  A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.

Proof of Vaccination Requirements:

  • CDC-issued Vaccination Card must include the name of the vaccinated individual, the dates of the completed vaccination cycle, the administering physical or medical services provider, and the manufacturer of the vaccine issued.
  • The full vaccination cycle must be completed by August 26, 2022 (received the second dose in a two-dose series such as Pfizer or Moderna or a single dose of J&J).

If a participant does not submit their vaccine card by August 26, 2022, they will not be permitted to be in attendance at the 2022 NWA Nutrtion Eduication and Breastfeeding Promotion Conference in Orlanda, Flordia. Registration will not be refunded to attendees that do not provide proof of vaccination.

NWA may update these requirements at any time at its sole discretion. Continue to check this Health & Safety page for more details and continuous updates.

The precautions that the NWA has put in place for a safe conference experience do not rule out the risk of breakthrough infections, visit the CDC website for more information.

 If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org.

If you have any additional questions contact us at confsupport@nwica.org.

NWA Policies

Privacy Policy

Your data privacy and security are important to us. When you register for this event, NWA will process your data in accordance with our legitimate interests for hosting an industry event and for being a community-based organization. Please review our privacy policy, including how to exercise your rights under the GDPR.

Liability Waiver

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19. I (and on behalf of my guest(s)) waive and release NWA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by NWA.

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, wearing a mask in public areas when not consuming food or beverage, minimizing face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any NWA event if I feel ill or had recent exposure to a COVID-19 case.

This waiver and release is binding on me and my heirs and successors.

Code of Conduct

NWA is a listening organization focused on its participants. The Conference is designed to increase interaction, engagement, collaboration, connectivity and community, in a fun and safe environment.

We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by NWA or not. All attendees, guests, speakers, organizers, volunteers, partners, vendors and staff at any NWA event are required to observe the following Code of Conduct.

NWA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.

Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at NWA Events.

Participants violating these rules may be asked to leave the conference at the sole discretion of NWA. Thank for helping to make this a welcoming event for all.

Media Disclaimer 

NWA intend to take photographs and video of this event for use in NWA news and promotional material, in print, electronic and other media, including the NWA websites. By participating in this event, I grant NWA the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of NWA. Media may be displayed, distributed or used by NWA for any purpose.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Nutrition Education and Breastfeeding Promotion Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. If you are planning to bring young children, please reach out to Chandra M. Champion at cchampion@nwica.org. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.