Travel and Hotel Information

The Conference Hotel

The 2023 NWA Annual Education and Training Conference & Exhibits will be held May 1-4, 2023 at the Town and Country Resort, 500 Hotel Circle North, San Diego, CA 92108

1. To make your hotel reservations online, please use the following link: https://book.passkey.com/NWIC2023
2. You can also make your hotel reservations by calling 1-800-772-8527 and identifying yourself as a 2023 NWA Annual Conference attendee to receive the negotiated conference rate.

NWA has negotiated a special room rate of $181.00 per night plus a nightly room tax currently set at 12.80%. Please Note that these tax rates are subject to change without notice. 

The cut-off date for these rates is Sunday, April 9, 2023.  After this date, reservations will be subject to the hotel’s prevailing rates.

We encourage you to make your room reservations early to ensure that you will be in the host hotel at the guaranteed room rate. Upon checking in, each guest will be asked to provide a valid government issued ID along with proof to which the room reservation was made.

The hotel requires a major credit card to guarantee your room reservation, and first night's deposit (including taxes) payable at the time the reservation is being made. Room cancellations must be received at least 48 hours prior to your arrival date to avoid being charged the first night's room rate and applicable taxes.

Hotel Check-In/Out Policy

Hotel check-in is 4:00pm and check-out is 11:00am. The hotel can arrange to have your bags stored depending on room availability. Late check-out may be requested upon arrival.

Guest Parking

The hotel offers self-parking for overnight guests at a daily rate of $20.00 per day. Day parking for local attendees is also available for $25.00 per day. Note, rates may change without notice.

Airport/Hotel Transportation

The Town and Country Resort is accessible via the San Diego International Airport and is about 8 miles from the airport.

Shuttle and taxicab services are available at the airport. The current estimated taxi/cab fare is $36 (one way). Please note that the hotel does not provide shuttle service.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2023 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added and enforced.

Please make sure you update your cell phone number in your personal account. We will use this information for COVID Updates as well submission of your Vaccination Document.

Ask Your Supervisor

We have created a "justification letter," designed to help explain the benefits of your attendance to your supervisor as you seek funding. Please customize the below template as appropriate.

Dear __________,

National WIC Association’s 2023 Clinical Skills Workshop is an important event for WIC professionals and is the premier event for our community.  I believe by sending me to NWA’s to this workshop, I will further my professional development and bring back new ideas to the company and team.

Theworkshop will focus on breastfeeding staff in WIC can support and identify normal breastfeeding behaviors and provide evidence-based care for common breastfeeding challenges. 

The workshop features the best from the community such as Christine Staricka, Emma Burress, and Stacy "Samirah"Muhsin, and networking. (go into detail about at least one session or workshop from the agenda, here). This session will help me with my efforts in making our company more successful and efficient.

Networking is important, especially in the WIC community. The best of the best come to the conference with insights from their experiences and new ideas. I will have the opportunity to meet speakers, colleagues, and the leaders in the industry. I can address them with problems we face and get advice, as well as collaborate and share ideas with one another.

Please check out the conference website <www.nwica.org>.

Expenses include registration, travel, hotel and any meals that are outside of the Annual Conference.

The total cost for the conference is <fill in the blank>. The detailed cost breakdown is listed in the paragraph below. Here is my estimated breakdown of conference costs:

Registration:

Airfare:

Transportation to and from Hotel:

Hotel:

Meals:

Total :

The 2023 Clinical Skills Workshop is a terrific value. Registration fees are considerably lower than those for most meetings of this size and caliber.

I am happy to chat further about this with you, and answer any questions you may have. I am confident that by attending this event, I will provide added value to our organization. I look forward to bringing key takeaways back to implement and share with our organization to strengthen our work.

Sincerely,

COVID-19 Policy

All participants (attendees, speakers, exhibitors, staff) are required to provide their proof of COVID-19 vaccination to attend the 2023 National WIC Association's Annual Conference in San Diego, CA. Our priority is to create a safe environment for all that are in attendance.  Masks are optional. All participants must have their badge on at all times. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.

For the purposes of right of entry to the Conference, a person is considered fully vaccinated:

• 2 weeks after their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines, or
• 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine
• Dependent on CDC guidelines, booster shots may be required

Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2022 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. Instructions for providing your proof of vaccination will be emailed to all participants prior to the conference and will require submission through a 3rd party vaccination management provider by April 3, 2023. You will not be allowed to enter the Conference with just a Negative COVID-19 Test.  A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.

Proof of Vaccination Requirements:

• CDC-issued Vaccination Card must include the name of the vaccinated individual, the dates of the completed vaccination cycle, the administering physical or medical services provider, and the manufacturer of the vaccine issued.
• The full vaccination cycle must be completed by April 17, 2023 (received the second dose in a two-dose series such as Pfizer or Moderna or a single dose of J&J).

If a participant does not submit their vaccine card by April 17, 2023, they will not be permitted to be in attendance at the 2023 NWA  Annual Conference in San Diego, CA. Registration will not be refunded to attendees that do not provide proof of vaccination.

NWA may update these requirements at any time at its sole discretion. 

COVID-19 Protocols and Vaccination Card Upload

All attendees will be required to upload proof of COVID-19 vaccination in advance of the conference. Face masks are optional. All attendees must have their updated cell phone number in their NWA account. Log into your account here to update your information.

The precautions that the NWA has put in place for a safe conference experience do not rule out the risk of breakthrough infections, visit the CDC website for more information.

If you have any additional questions contact us at confsupport@nwica.org.

NWA Policies

Privacy Policy

Your data privacy and security are important to us. When you register for this event, NWA will process your data in accordance with our legitimate interests for hosting an industry event and for being a community-based organization. Please review our privacy policy, including how to exercise your rights under the GDPR.

Liability Waiver

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19. I (and on behalf of my guest(s)) waive and release NWA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by NWA.

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, minimizing face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any NWA event if I feel ill or had recent exposure to a COVID-19 case.

This waiver and release is binding on me and my heirs and successors.

Code of Conduct

NWA is a listening organization focused on its participants. Destination Showcase is designed to increase interaction, engagement, collaboration, connectivity and community, in a fun and safe environment.

We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by NWA or not. All attendees, guests, speakers, organizers, volunteers, partners, vendors and staff at any NWA event are required to observe the following Code of Conduct.

NWA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.

Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at NWA Events.

Participants violating these rules may be asked to leave the conference at the sole discretion of NWA. Thank for helping to make this a welcoming event for all.

Media Disclaimer 

NWA intend to take photographs and video of this event for use in NWA news and promotional material, in print, electronic and other media, including the NWA websites. By participating in this event, I grant NWA the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of NWA. Media may be displayed, distributed or used by NWA for any purpose.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2023 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added or enforced.