Registration Details

2024 NWA VITUAL Tech Conference

Registration for the conference will open in June!

To help with planning and budgeting, please refer to the fee chart below. Please note that the National WIC Association (NWA) reserves the right to adjust pricing prior to the official launch of registration opening. 

Registration Fees:

Last Chance Registration Fees

  *No group discounts

Payment Details

We must receive your credit card payment or check payment in full before you may access any NWA conferences or events. If we have not received payment in full, you will not be able to access the 2024 NWA Virtual Tech Conference platform.

• Please see our payments information page on the NWA website.
• Payment by debit/credit card is most preferred followed by check!
• If paying by check, full payment is due four weeks after initial registration submission. 
• All balance dues must be cleared no later than August 12, 2026.  
• Starting August 13, all payments must be submitted by Debit/Credit Card.
• Attendees MUST be paid in full by the deadline to access the NWA 2024 Tech Conference. 
• Deadline for receipt of cancellations: 11:59 p.m. EDT on August 12, 2026.
• Cancellations must be submitted in writing to [email protected] and should include the registration ID number and registrant name(s).
• Cancellations are not accepted by phone.
• Cancellations received before July 17 will receive 100% refund minus an admin fee of $25.
• Cancellations received starting  July 18 will receive a 50% refund.
• No refunds will be issued for cancellations received after August 12, 2026.  
• Promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. Limit one special offer/discount code per registration.
• Refunds are not issued for no-shows.
• If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 

NWA Federal Tax ID: 52-1482678

Make Checks Payable to the National WIC Association

National WIC Association
Attn: 2024NWA WIC Technology and Innovation Conference and Exhibits Registration
1099 14th Street, NW Ste. 510
Washington, DC 20005

How to Register and Access your NWA account

• Registrations are processed via our web-based system. 
• Each registrant must have or create a profile (account) to register online. 
• Please make sure each user’s email address and phone number are correct before registering!
• Credit card payments will be processed via our secure stripe site.
• Registrants using a Purchase Order (PO) or check, must select the "Bill Me Later" option from the online registration system when registering.
• The system will automatically email a registration confirmation to the email provided. If you do not receive a confirmation email, please contact [email protected].
• You may print invoices, receipts, event confirmations, and view other personalized NWA information and activities by logging into your My NWICA account.

Log in:

• Visit www.nwica.org and click "Log in" in the top right corner of the homepage.
• Then enter your username (your email) and password.
• Click on the Purchase Tab and you will be able to view/print copies of your invoices and receipts.

Create an account (for those that do not have an account)

• Visit https://www.nwica.org/auth/register

Click here for step-by-step instructions on creating an account

Questions?

Contact the conference team at [email protected]

Call for Presentations/Abstracts

The National WIC Association (NWA) is inviting WIC staff, participants, and others who work closely with the WIC program to submit abstracts for our 2026 NWA WIC Technology, Innovation, and Vendor Management Conference. This event is a prime opportunity to enhance your professional skills, expand your knowledge, and prepare for current and future WIC opportunities and challenges.  

Who should Submit

The National WIC Association welcomes proposals from all WIC stakeholders working in the Tech, Innovation, Vendor Management space. Submissions from WIC staff, WIC participants, or those featuring WIC staff or WIC participants as co-presenters will receive preference in the review process.

NWA ensures quality educational content for IBCLCs and RDN/DTRs that meets IBCLE and CDR requirements. To comply, sessions must be free of marketing, promotional content, bias and any conflicts of interest must be disclosed for transparency. Having a conflict of interest does not disqualify a presenter.

If you are interested in promotional opportunities, please email [email protected].

Click here to Submit Abstract

Conference Topic/Tracks Areas

The 2026 Conference Theme is: Engage, Inspire, Energize: Driving WIC Innovation and Technology Forward

Please note: The points listed under each topic are meant as a helpful guide and are not all-encompassing.
 

Interoperability & Cross-Program Integration for Reducing Barriers to Participation 

• Building data bridges across public health programs
• Interoperability success stories: WIC and Electronic Health Record (EHR) integration
• Data sharing for participant-centered care
• Leveraging MIS Systems to Inform Program Enhancements

Innovation in Vendor and Retail Partnerships 

• Collaborating with retailers to improve the participant shopping experience 
• E-commerce and WIC online shopping pilots
• Compliance practices and digital security in WIC online shopping
• Vendor compliance, monitoring and innovation in eWIC environments

Adoption and Engagement

• Driving adoption of new tools through participant-centered outreach
• Digital engagement and retention strategies to improve follow-through over time (reminders, tailored outreach, and “next best step” prompts via text/automated phone outreach)
• Promising practices for building vendor/participant portals

Digital Equity, Ethics & Access

• Bridging the digital divide in WIC service delivery 
• Designing participant-centered digital tools
• Improving accessibility for participants with disabilities, language/translation needs, or limited internet access

Artificial Intelligence & Data Ethics

• Ethical considerations in predictive analytics for participant outcomes
• Using data to identify and reduce inequities in participant experience
• Data privacy and legal considerations 
• Responsible use of AI in WIC data systems

You Will be Asked for the Following

• Abstract Details: Title, Abstract Proposal, short description (used to share with the public if selected), objectives.

• Your proposal should be engaging and thorough. Think of an elevator pitch. 

• Speaker Details: Contact details, resume, bio (optional), headshot (optional). Please note, there is a maximum of 3 presenters per presentation. 

• Speaker Disclosure/Conflict of interest Policy (this includes non-presenting authors)

• Accept Media Disclaimer

Important Deadlines

Please, take note of the following important dates. 

• June 5: Abstract Submission Deadline 

• June 29: Notification of Acceptance/Rejection

• July 3: Speaker Confirmations Due

• July 13: Speaker Details Due – First Draft of Agenda Posted 

• August 14: Presentation Submission deadline 

• September 9 – 10: Tech Conference

Before Submitting an Abstract

By submitting an abstract for consideration, you acknowledge that all presenting authors are responsible for their registration fee. 

• Discounted Presenter Registration Rate: Do not register with your group if you would like to take advantage of this discount)

By agreeing to present, you acknowledge that your session may be scheduled for presentation on any of the two days of the virtual conference. You must be available on both days.  Your session date and time will be confirmed once the program is finalized.

Click Here to Submit your Abstract

Thank you in advance for your commitment to the excellence of this year's virtual meeting!

NWA Conference Policies

Conference Polices

By registering for this conference, you agree to all conference policies listed below.

General Policies

• All individuals and/or entities are strictly prohibited from electronically recording or broadcasting any conference events without prior written consent from NWA.
• Press representatives must register and receive a Press Pass and photo/recording permission from NWA.
• Information presented in sessions and posters may not represent the views or standards of NWA. 
• We encourage everyone to share their voice, but ask that on event platforms participants avoid posting repeatedly in a short period of time. Help us create a balanced, engaging feed where all voices can be heard. NWA reserves the right to review and remove posts that do not align with these guidelines or that disrupt the event experience.
• Only individuals and entities which have registered as Exhibitors are permitted to distribute promotional materials or advertise their business during the Conference. While NWA acknowledges and encourages networking and making connections, attempts by a Registrant to act in a capacity similar to an Exhibitor is not permitted. Any Registrant who violates this is subject to removal, without refund, from the Conference, and having both Registrant and any company employing or contracting with Registrant prohibited from attending and being an Exhibitor at future NWA events and conferences.

Cancellation & Refund Policy

• Deadline for receipt of cancellations: 11:59 p.m. EDT on August 12, 2026.
• Cancellations must be submitted in writing to [email protected] and should include the registration ID number and registrant name(s).
• Cancellations are not accepted by phone.
• Cancellations received before July 17 will receive 100% refund minus an admin fee of $25.
• Cancellations received starting  July 18 will receive a 50% refund.
• No refunds will be issued for cancellations received after August 12, 2026. 
• Promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. Limit one special offer/discount code per registration.
• Refunds are not issued for no-shows.
• If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 
• If registration balance is not paid, a hold will be placed on your account, preventing you from accessing your NWA Membership Benefits.

Privacy Policy

Your data privacy and security are important to us. When you register for this event, NWA will process your data in accordance with our legitimate interests for hosting an industry event and for being a community-based organization. Please review our privacy policy, including how to exercise your rights under the GDPR.

Code of Conduct

NWA is a listening organization focused on its participants. The Conference is designed to increase interaction, engagement, collaboration, connectivity and community, in a fun and safe environment.

We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by NWA or not. All attendees, guests, speakers, organizers, volunteers, partners, vendors and staff at any NWA event are required to observe the following Code of Conduct.

NWA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.

Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at NWA Events.

Participants violating these rules may be asked to leave the conference at the sole discretion of NWA. Thank you for helping to make this a welcoming event for all.

Media Disclaimer 

NWA intends to take photographs and video of this event for use in NWA news and promotional material, in print, electronic and other media, including the NWA websites. By participating in this event, I grant NWA the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of NWA. Media may be displayed, distributed or used by NWA for any purpose.

NWA may update these requirements at any time at its sole discretion.