National WIC Association

2019 Annual Education and Training Conference & Exhibits

April 7-April 10, 2019



Important Dates & Notices
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About the Conference


We are pleased to announce that the 2019 NWA Annual Education and Training Conference and Exhibits will be held in Baltimore, Maryland, April 7 – 10, 2019. The venue will be the Baltimore Marriott Waterfront, located in Baltimore’s beautiful Harbor East neighborhood. Surrounded by monuments, museums, and historic and charming neighborhoods, Baltimore is brimming with cultural, culinary, entertaining and historical attractions and activities to experience.

This Conference will offer an excellent opportunity to acquire new skills and to network with an estimated 1,000 of your peers, and colleagues along with exhibitors who provide WIC related products and services for your participants. The conference will also offer an opportunity for attendees to hear from USDA officials and to dialogue on relevant updates and challenges that the program faces.

For the rest of the conference, you will have the opportunity to choose from 30 general and concurrent sessions that is sure to expand your professional skills and knowledgebase to equip you to face coming WIC challenges and to take advantage of current and future WIC opportunities.

Registration will be on Saturday, April 6th from 4:00 – 6:00 pm The conference will formally begin at 9:30 am on Sunday, April 7th. There will be meet and greet events for local agency staff and state agency staff Sunday morning before the conference starts. The conference will end at 1:00 pm on Wednesday, April 10th.

For questions, please contact the NWA National Office at 202-232-5492. We'll be happy to assist.

Letter of Support from USDA FNS:

Sarah Widor, the Director of Supplemental Food Programs Division, sent a letter to all state agency WIC directors supporting the 2019 Annual Education and Training Conference & Exhibits. This letter confirmed that WIC Program funds may be used to fund travel expenses and registration fees for this conference.

Hotel & Transportation

The Conference Host Hotel

The 2019 NWA Annual Education and Training Conference & Exhibits will be held at the Baltimore Marriott Waterfront in Baltimore, MD April 7 - 10, 2019. The hotel address is: 700 Aliceanna Street, Baltimore, MD 21202.

To make your hotel reservations online, please use the following link: https://book.passkey.com/go/NationalWICAssocRoomBlock.

You can also make your hotel reservations by calling (410) 385-3000 and identifying yourself as a 2019 NWA Annual Conference attendee to receive the negotiated conference rate. 

Hotel Room Rate

NWA has negotiated a special room rate of $189.00 per night plus a nightly room tax currently set at 15.5%. Note that this tax rate is subject to change without notice. 

The cut-off date for these rates is March 15, 2019. After this date, reservations will be subject to the hotel’s prevailing rates.

We encourage you to make your room reservations early to ensure that you will be in the host hotel at the guaranteed room rate. Upon checking in, each guest will be asked to provide a valid government issued ID along with proof to which the room reservation was made.


Method of Room Guarantee

The hotel requires a major credit card to guarantee your room reservation, and first night's deposit (including taxes) payable at the time the reservation is being made. Room cancellations must be received at leaset 72 hours prior to your arrival date to avoid being charged the first night's room rate and applicable taxes.


Hotel Check-In/Out Policy

Hotel check-in is 4:00pm and check-out is 12:00pm. The hotel can arrange to have your bags stored depending on room availability. Late check-out may be requested upon arrival.


Guest Parking

The hotel offers on-site valet parking for all registered guests at a daily rate of $45. On-site parking is also available for $8.50 per hour or $26 daily. Note, rate may change without notice.


Airport/Hotel Transportation

The Baltimore Marriott Waterfront accessible via Baltimore/Washington International Thurgood Marshall Airport, and is about 12 miles, from the airport.

Shuttle and taxi cab services are available at the airport. The current estimated taxi/cab fare is $45 (one way). Please note that the hotel does not provide shuttle service.

Agenda

View the agenda-at-a-glance.

View the concurrent sessions.

Letter of Support from USDA FNS:

Sarah Widor, the Director of Supplemental Food Programs Division, sent a letter to all state agency WIC directors supporting the 2019 Annual Education and Training Conference & Exhibits. This letter confirmed that WIC Program funds may be used to fund travel expenses and registration fees for this conference.

Posters

Please find the posters here

Registration

Registration Fees

EARLY REGISTRATION FEES

Fees between now and March 3, 2019
Early Member Rate: $385
Early Non-member Rate: $485
 

REGULAR REGISTRATION FEES
Fees after March 3, 2018
Regular Member Rate: $410
Regular Non-member Rate: $535

ONE DAY REGISTRATION FEES
Member Rate: $185
Non-Member Rate: $245


All payments are due before or on the first day of the Conference. Payments must be received to gain access to and participate in Conference activities and sessions. No PO will be accepted on-site.

Registration for this conference will add your contact information to our conference attendee list available to all conference attendees, including exhibitors.


Cancellation & Refund Policy

It is the policy of NWA's to access a processing fee for all cancelled registrations. To cancel your registration, a written request MUST be received by NWA via e-mail to Registration@nwica.org or fax to 1-202-387-5281 no later than close of business on Tuesday, March 3, 2019.

Cancellations received before or on March 3, 2019 will be refunded, less a $75 processing fee. No refund will be granted for cancellations received after March 3, 2019. NWA regrets that refunds will not be granted for "No-shows."


Online Registration

Online registrations are processed via our web-based system. Each registrants must have or create a profile (account) in order to register online.

Registrants using a Purchase Order (PO) or check, must select the "Bill Me" option from the online registration system when registering. Credit card paments will be processed via our secured Stripe site. The system will automatically e-mail a registration confirmation to the e-mail provided. If you do not received a confirmation, please call our office.


Registration via Mail, Fax or Email

To register by mail, fax or e-mail, download the Conference Registration form, complete, and submit it via e-mail to Registration@nwica.org or fax it to 202-387-5281. Registration forms may also be mailed to:

National WIC Association
2001 S Street, NW Ste. 580
Washington, DC 20009

To obtain our Federal Identification Number, please call our office at 202-232-5492.


Volunteer On-Site

Volunteers are needed each year to help make the NWA 2019 Annual Education and Training Conference and Exhibits a success. NWA is using SignUp.com to manage the volunteer shifts and assignments for the annual conference. We are looking for individuals to serve as: bag stuffers; room monitors; moderators; registration assistants; attendee engagement/social media outreach; and note-takers.

Become a Volunteer in 3 easy steps:

  1. Go to our SignUp on SignUp.com
  2. Review the options listed and choose the spot(s) you like.
  3. Sign up! It's Easy - you will not need to register an account or keep a password on SignUp.com.

Volunteering is a great way to give back and network while getting a behind-the-scenes look at the conference.

We look forward to seeing you in Baltimore!

Exhibitor Prospectus

We invite you to participate as an exhibitor and/or sponsor at our 2019 Annual Education and Networking Conference and Exhibits.

VIEW EXHIBITOR PROSPECTUS

VIEW INTERACTIVE FLOOR PLAN

Get a discount on your booth by becoming a Sustaining Member of the National WIC Association! Sustaining members receive deeply discounted exhibitor rates for all NWA conferences. There are six membership tiers to choose from, and all of your employees can take advantage of the benefits. Sustaining Membership benefits can be found in detail here. To receive the NWA Sustaining Member exhibit rate, you must be a sustaining member at the time of submitting the exhibit contract/application and at the time of the conference itself. To become a sustaining member or to renew, contact Emily Gilcher, egilcher@nwica.org, 202-232-5492, with questions. 


Why Exhibit?

If you are seeking to introduce your products and services or an alternative promotional strategy to a new or existing audience, this conference offers several affordable options to meet your marketing needs.

By exhibiting and/or sponsoring at this conference, you will:

  • Create new customer and client relationships with WIC decision makers from across the nation;
  • Strengthen and build upon existing customer and client relationships;
  • Increase visibility for your company/organization in a targeted market;
  • Promote and market your products and services;
  • Reach prime target market segments for your products and services; and
  • Demonstrate your commitment to promoting quality public health nutrition for women, infants and children.

Platinum, Gold, Silver & Bronze Sponsors have first choice to all available exhibitor spaces.


Exhibit Dates/Hours:

Sunday, April 7, 2019
10:00 am - 4:00 pm --- Exhibitor Move-in and Set-up
5:00 pm - 6:00 pm --- Exhibit Show Opens

Monday, April 8, 2019
7:30 am - 8:30 am --- Breakfast / Networking & Exhibits
10:30 am - 11:30 am --- AM Break / Networking & Exhibits
12:30 pm - 12:00 pm ----- Lunch on your own
3:00 pm - 4:00 pm --- PM Break / Networking & Exhibits

Tuesday, April 9, 2019
7:30 am - 9:00 am --- Breakfast / Networking & Exhibits
10:30 am - 11:30 am --- AM Break / Networking & Exhibits
11:30 am - 5:00 pm --- Exhibitor Teardown & Move Out
 

For questions or to exhibit at this conference, please contact Dale Greenberg, the Association's Conference Manager, at 410-491-2654 or at dale.greenberg@conferencedirect.com