National WIC Association

2019 Biennial NWA WIC Technology, Program Integrity, and Vendor Management Education & Networking Conference and Exhibits

September 17-19, 2019

Important Dates & Notices
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About the Conference

The National WIC Association (NWA) will host its 2019 Biennial NWA WIC Technology, Program Integrity, and Vendor Management Education & Networking Conference and Exhibits. The conference will be held at the Cox Convention Center located in downtown Oklahoma City, OK. 

This biennial Conference is an opportunity for you to network, share and learn about technological and program integrity innovations, EBT  and directions for WIC’s future.

This Conference will provide options for improving WIC’s service delivery, and consumer and partner base at the state and local levels, enhancing Management Information Systems (MIS), addressing the importance and value of quality data collection, as well as systems and information security.  The Conference will give WIC agencies knowledge of the latest in MIS and Electronic Benefits Transfer (EBT) technologies and help equip agencies to meet WIC’s Congressionally mandated EBT implementation deadline of 2020!

The Conference will also focus on all aspects of Program Integrity including fraud, waste, and abuse. The Conference will discuss the imperative of MIS/EBT implementation as a “real time” tools for managing WIC Program Integrity, the latest in best practices, and innovations.

We are expecting over 500 attendees this year. Among them will be key decision makers representing the USDA/FNS, State, ITO, and Local WIC agencies, as well as vendors who participate in WIC and who provide WIC technology and program integrity services to the WIC Community.

Don’t Miss this Exciting Opportunity to:

  • Become a partner to advance WIC to EBT by 2020;
  • Learn the latest information and technological advances to improve the daily service delivery to our clients;
  • Gain knowledge to successfully implement technologies that best suit your Agency;
  • Collaborate with WIC colleagues, IT and other vendors from across the nation;
  • Learn what’s new in federal requirements, now and in the future;
  • Discover Best Practices ready to implement in your State or Local Agency.

NWA looks forward to seeing you at this year’s Conference and Exhibits.

Hotel Information

The Hosting Hotels for the conference are The Renaissance Oklahoma City Convention Center Hotel and The Sheraton Oklahoma City Downtown Hotel. Both hotels are located across the street from the conference venue, the Cox Convention Center.

The Renaissance Oklahoma City Convention Center Hotel 
10 N Broadway Ave
Oklahoma City, OK 73102

The Sheraton Oklahoma City Downtown Hotel
1 N Broadway Ave
Oklahoma City, OK 73102 

Hotel Reservations
You can make your hotel room reservations by calling the hotel directly and Identify yourself as a NWA 2019 Technology Conference attendee to receive the negotiated hotel room rate

The Renaissance Oklahoma City Convention Center Hotel (405) 228-8000

The Sheraton Oklahoma City Downtown Hotel:  1-800-325-3535 or this Reservation Link

Please note that any personal or special request must be made at the time your room reservation is being made or at the time of checking in.

Hotel Room Rate
NWA has negotiated a special room rate of $95 per night for a single/double plus a nightly room tax currently set at 14.13% per night at the The Renaissance Oklahoma City Convention Center Hotel. This tax rate is subject to change without notice. The cut-off date for these rates is Monday, August 26, 2019. After this date, reservations will be subject to the hotel’s prevailing rates.

NWA has negotiated a special room rate of $109 per night for a single/double plus a nightly room tax currently set at 14.13% per night at the The Sheraton Oklahoma City Downtown Hotel. This tax rate is subject to change without notice. The cut-off date for these rates is Monday, September 2, 2019. After this date, reservations will be subject to the hotel’s prevailing rates.

NWA encourage you to make your room reservations early to ensure that you will be in the hosting hotel at the guaranteed rate. Upon checking in, each guest will be asked to provide a valid government issued ID along with proof to which the room reservation was made.

Method of Room Guarantee
The hotel requires a major credit card to guarantee your room reservation, and first night's deposit (including taxes) payable at the time the reservation is being made. Please note that this is the hotel’s policy and is non-negotiable. Cancellations must be received by the hotel three days prior to your actual arrival date to avoid having the first night's room and applicable taxes charged to your credit card.
Hotel Check-In/Out Policy
Hotel check-in is 4:00 pm and check-out is 11:00 am. Should you arrive before the scheduled check-in time, the hotel may arrange to have your bags stored until a room becomes available. Late check-out can be requested upon arrival.
Guest Parking
The hotel offers on-site parking for all registered guests. For more information, please visit the hotels' websites. 
Airport/Hotel Transportation
Will Rogers World Airport (OKC) is located approximately 10 miles (a 20 minute drive) from the host hotels and is serviced by several major airlines within the U.S. For more information about Will Rogers World Airport and local transportation options visit their site at

Shuttle and taxi cab services are available at the airport.


Call for Abstracts

The National WIC Association invites members and partners to submit presentation and poster proposals for the 2019 Biennial NWA WIC Technology, Program Integrity, and Vendor Management Education & Networking Conference and Exhibits, being held September 17-19, 2019 in Oklahoma City, OK. This biennial Conference is an important forum for sharing new ideas and learning from each other about technological and program integrity innovations, EBT, and directions for WIC’s future. In the true spirit of this conference, the educational tracks will be as followed:

  • Technology
  • Program Integrity
  • Vendor Management
  • Research & Evaluation

The conference tracks may align with your content but is not required. All topics within a track’s purview are welcome. Topics can include, but are not limited to: EBT/MIS implementation; social media integration; video conferencing; telehealth; clinic, vendor, participant program integrity; data & evaluation; fraud & abuse; inventory audits; reaching millennials & beyond; eWIC; high risk indicators for vendor management; mobile apps; etc. 

All abstracts are due by Sunday, May 12, 2019, and will be reviewed by the Technology Conference Program Planning Committee.

To submit an abstract, click on this link. You will be asked to set-up a profile. After setting up your profile, you will then be given a ‘To-Do’ list – to submit your abstract, click on ‘Submit a Paper’ and follow the directions. For more information on how to submit an abstract see this guide.

Proposal Guidelines

Authors will be prompted to provide the following information into the submission platform.


  • Suggested topical track and presentation title
  • Abstract (The recommended proposal length is 300 words).
  • Need (a statement on the importance of the presentation)
  • Presenter information: name, institution, city, state, phone number, email address
  • Co-Author(s) Information: name/s, institution/s, email address/es, phone number/s, email address/es

A maximum of four presenters may be listed on each proposal. The submitting author will receive an email message confirming the receipt of the abstract proposal submission and are responsible for keeping co-authors up to date on the status of the submission. 

By submitting an abstract to be considered for an oral or poster presentation, you acknowledge that all presenting authors are responsible for their own registration, travel, and hotel costs.

Contact Information

If you have any questions regarding this process or the conference in general, please contact Shameka Jennings at or 202-232-5492.

We look forward to receiving your proposals for the conference!


Registration Fees

Fees between now and August 9, 2019
Early Member Rate: $385
Early Non-member Rate: $485

Fees after August 9, 2019
Regular Member Rate: $410
Regular Non-member Rate: $535

Member Rate: $200
Non-member Rate: $275

All payments are due before or on the first day of the Conference. Payments must be received to gain access to and participate in all conference activities and sessions.
POs will not be accepted on-site.

Cancellation & Refund Policy

It is the policy of NWA's to access a processing fee for all cancelled registrations. To cancel your registration, a written request MUST be received by NWA via e-mail to or fax to 1-202-387-5281 no later than close of business on August 9, 2019.

Cancellations received before or on August 9, 2019 will be refunded, less a $75 processng fee. No refund will be granted for cancellations received after August 9, 2019. NWA regrets that refunds will not be granted for "No-shows."

Online Registration

Online registrations are processed via our web-based system. Each registrants must have or create a profile (account) in order to register online. To create a profile, please go to

Registrants using a Purchase Order (PO) or check, must select the "Bill Me Later" option from the online registration system when registering. Credit card paments will be processed via our secured Stripe site. The system will automatically e-mail a registration confirmation to the e-mail provided. If you do not received a confirmation, please call our office.

Registration via Mail, Fax or Email

To register by mail, fax or e-mail, download the Conference Registration form, complete, and submit it via e-mail to or fax it to 202-387-5281. Registration forms may also be mailed to:

National WIC Association
2001 S Street, NW Ste. 580
Washington, DC 20009

To obtain our Federal Identification Number, please call our office at 202-232-5492.