About the Conference

In 2025, we celebrate a momentous occasion as the National WIC Association (NWA) turns 40! For four decades, NWA has been at the forefront of advocacy, innovation, and empowering families through WIC. We invite you to join us in Las Vegas, Nevada, from April 22-25, 2025, for an incredible opportunity to commemorate this milestone and reflect on the transformative work of the past 40 years. 

The theme of the conference is Engage, Inspire, Energize. Celebrate the milestones we’ve achieved together with sessions honoring four decades of empowering WIC providers, participants, and families. This is a moment to reflect on the transformative impact of WIC and to look ahead toward the program's future.

Our conference will explore critical topics such as policy advancements, innovative program delivery, cutting-edge technology, research insights, and communication strategies to enhance service delivery, food package nutrition, shopping experiences, and participant outcomes. With the need for WIC greater than ever, we’ll share tools and strategies to meet the evolving needs of WIC providers and the diverse families they serve.

Attendees will have the chance to network, learn, and celebrate with over 1,200 WIC providers, colleagues, partners, and USDA representatives. Gain practical resources and professional development to support your work in addressing the needs of low-income families and advancing WIC’s mission.

Since the first WIC clinic opened in Pineville, Kentucky, in 1974, we’ve grown WIC into the nation’s most effective public health program. Together, let’s celebrate 40 years of advocacy, innovation, and impact—and continue building WIC’s legacy as a multi-generational solution to empower families across the country.

As we Engage with one another, Inspire new ideas, and Energize the future of WIC, let’s honor this incredible milestone and ensure WIC continues to thrive for decades to come.

Date: Tuesday, April 22 - Friday, April 25, 2025

We look forward to celebrating with you in Las Vegas!

See you in Las Vegas!

For questions, please contact the NWA National Office at [email protected]

Agenda

Please Click here to Access the Draft Agenda 

When considering your travel, please consider the following

• The conference will officially kick off with an opening General session on the afternoon of Tuesday, April 22.
• Registration will open for a few hours on Monday, April 21.
• The Conference will end on Friday, April 25, 2025 between 12:00PM – 1:00PM.

*Subject to change

Conference will take place in person only. 

Letter of Support from USDA-FNS

On behalf of Amy Herring, the Director of Office Innovation for Supplemental Nutrition and Safety Programs, NWA received a letter supporting the 2025 Annual Education and Training Conference taking place in Las Vegas. This letter confirms that WIC Program funds may be used to fund registration and travel fees for this conference.

View the letter here

Thanks to Our Sponsors!

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NWA Conference Policies

By registering for this conference, you agree to all conference policies.

General Policies

• All individuals and/or entities are strictly prohibited from electronically recording or broadcasting any Conference events without prior written consent from NWA.
• Press representatives attending a Conference must register and receive a Press Pass and photo/recording permission from NWA.
• Seating at all sessions/events during Conferences is on a first come, first served, basis, excepting certain seats which may be reserved for those with disabilities, or at the discretion of NWA.
• Information presented in sessions and posters during a Conference may or may not represent the views or standards of NWA.
• In the event of any cancellation of a Conference, NWA shall not be held liable for any costs, fees, damages, or losses to registrant beyond a refund of any registration fee paid by Registrant to attend such cancelled Conference (with any refund subject to deductions both as set forth herein and to reflect the partial providing of a Conference prior to cancellation).
• In the event the attendee is a “no-show,” the attendee is responsible for all fees and penalties in connection with being a “no-show.”
• NWA is not responsible for finding, securing, or returning items lost during the Conference to Registrant.
• NWA does not claim to be allergen free. Registrants are encouraged to take all necessary medical precautions to prepare for the possibility of exposure to allergens.
• We kindly ask Registrants who are parents and guardians of children under 18 to complete a waiver of liability if they plan to bring their child to the conference venue. Please reach out to [email protected] to receive such waiver.
• Anyone ten (10) years of age or older attending the Conference must have a conference badge. Fees may be applicable. Please reach out to [email protected] for assistance with registration.
• Only individuals and entities which have registered as Exhibitors are permitted to distribute promotional materials or advertise their business during the Conference. While NWA acknowledges and encourages networking and making connections, attempts by a Registrant to act in a capacity similar to an Exhibitor is not permitted. Any Registrant who violates this is subject to removal, without refund, from the Conference, and having both Registrant and any company employing or contracting with Registrant prohibited from attending and being an Exhibitor at future NWA events and conferences.

Cancellation & Refund Policy

• Deadline for receipt of cancellations: 11:59 p.m. EDT on March 20, 2025
• Cancellations must be submitted in writing to [email protected] and should include the registration ID number and registrant name(s).
• Cancellations are not accepted by phone.
• Cancellations received before February 19, 2025, will receive a 100% refund.
• Cancellations received starting February 20, 2025, will receive a 50% refund.
• No refunds will be issued for cancellations received after March 20, 2025.
• Promotions/discounts are not retroactive and cannot be applied to previously purchased registrations. Limit one special offer/discount code per registration.
• Refunds are not issued for no-shows.
• If you DO NOT CANCEL PRIOR TO THE CANCELLATION DEADLINE, OR ONLY RECEIVE A PARTIAL REFUND OF ANY CANCELLED REGISTRATION, YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 
• If registration balance is not paid, a hold will be placed on Registrant’s account, preventing Registrant from accessing your NWA Membership Benefits.
• Full payment is due no more than four (4) weeks after initial registration submission.
• If payment is not submitted within four (4) weeks after Your initial registration Your registration is subject to cancellation. 
• If canceled, NWA will not honor the original rate. Registrants must submit a new registration.
• NWA reserves the right to cancel or postpone any or all Conference activities due to circumstances beyond the reasonable control of NWA, which includes, without limitation, computer-related attacks, hacking, earthquakes, governmental regulation, fire, flood, labor difficulties, civil disorder, public health crisis, acts of terrorism, or acts of God (“Force Majeure Events”). In the event the Conference is canceled due to Force Majeure Events, NWA reserves the right to either retain the entire registration fee and credit it toward a future NWA event for Registrant or reimburse the Registrant after deducting costs already incurred by NWA, which could not be recovered from third parties.

COVID-19 Policy (No Vaccination Requirements)

NWA’s priority is to create a safe environment for all that are in attendance. The precautions that NWA has put in place for a safe conference experience do not rule out the risk of breakthrough infections. NWA shall not be held liable for COVID-19 cases arising because of event attendance.

• NWA will no longer require proof of vaccination to attend an in-person meeting or event. 
• Mask-wearing at meetings and events is encouraged but optional.
• NWA expects attendees to take responsibility for following guidance from the Centers for Disease Control (CDC) on measures to reduce infection from COVID-19 and to protect against severe complications. 
• NWA encourages attendees to follow the CDC’s recommendations and guidelines. https://www.cdc.gov/covid/vaccines/stay-up-to-date.html?
• Please do not attend if you test positive or have symptoms of COVID-19. NWA will not require proof of negative test; however, we expect all individuals to act responsibly and consider the health and safety of others.

NWA’s Meetings & Events Entry Policy is subject to change based on COVID-19 community levels and any updated guidance from CDC and/or federal or state officials. NWA may update these requirements at any time at its sole discretion.

Privacy Policy

Data privacy and security are important to us. When You register for this Conference, NWA will process Your data in accordance with NWA’s legitimate interests for hosting an industry event and for being a community-based organization. Please review our privacy policy, available on the NWA website, including how to exercise your rights.

In the event You register with a hotel offering a discounted or reduced rate for conference attendees, You expressly agree to allow such hotel to provide information regarding Your stay to NWA for the purposes of allowing NWA and the hotel to verify any and all contractual obligations between NWA and the hotel have been met.

Liability Waiver

You understand that travel and gathering involves risk of sickness, including sickness from COVID-19 and injury. You (and on behalf of Your guest(s) waive, release and shall hold harmless and indemnify, NWA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death due to travel to or attendance at the Conference.

This waiver and release is binding on You and Your heirs and successors.

Code of Conduct

NWA is a listening organization focused on its participants. The Conference is designed to increase interaction, engagement, collaboration, connectivity, and community, in a fun and safe environment.

We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by NWA or not. All attendees, guests, speakers, organizers, volunteers, partners, vendors, and staff at any NWA event are required to observe the following Code of Conduct.

NWA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.

Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at NWA Events.

Participants violating these rules may be asked to leave the conference at the sole discretion of NWA and shall not receive any refund or repayment. Thank you for helping to make this a welcoming event for all.

Media Disclaimer 

NWA intends to record, take photographs and video of this event for use in NWA news, educational material, and promotional material, in print, electronic and other media, including the NWA websites. By participating in this event, You grant NWA the right to use any image, photograph, voice, or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of NWA. Media may be displayed, distributed or used by NWA for any purpose.

ALERT: Beware of Housing Scams!

Be vigilant and aware of nonofficial housing companies that contact exhibitors and attendees claiming to be able to secure hotel rooms at a better rate. These “poachers” are not authorized to represent NWA.