The National WIC Association (NWA) is marking a significant milestone! We are celebrating 40 years of driving innovation and technology forward in WIC. We invite you to join us in-person from September 3-5, 2025, in Minneapolis, Minnesota, for the 2025 NWA Technology, Innovation, and Vendor Management Conference.
The theme of this year’s conference is Engage, Inspire, Energize: Driving WIC Innovation and Technology Forward. This conference brings together WIC leaders, experts, vendors, and innovators who are at the forefront of enhancing the WIC participant experience through cutting-edge technological solutions. As WIC evolves, it’s essential to collaborate on new ideas and strategies that promote flexibility, improve participant access, and empower WIC practitioners.
This conference will feature five key topics that reflect the most pressing issues and WIC advancements:
Participant Access – Innovations in certification processes and virtual services
Leveraging Technology in Nutrition Education and Breastfeeding Support
The WIC Shopping Experience – Online options, vendor management, and program integrity
Evaluation & Quality Improvement – Leveraging MIS systems to enhance program effectiveness
Data Linkages – Enhancing recruitment, retention, and outreach
For 40 years, NWA has been a driving force in championing technology’s role in improving WIC services. As we celebrate this milestone, we invite you to be part of the next phase of innovation. Help shape the future of WIC as we work together to develop solutions that will continue to empower families across the nation.
We look forward to seeing you in Minneapolis!
Registration for the Technology, Innovation, and Vendor Management Conference Opening Soon!
Registration Fees:
Early Bird Registration has been extended from June 30 to July 18.
Registration Type |
Early Bird Rates - ENDS July 18 |
Regular Rates - BEGINS July 19 Ends August 1 |
---|---|---|
NWA Member | $499 | $599 |
Non Member | $599 | $699 |
USDA Staff | $499 | $599 |
NWA Partner | $499 | $599 |
Speaker & Poster Presenter | $399 | $399 |
State Host - Minnesota | $399 | $399 |
Student or Retired | $350 | $350 |
NWA Member BULK (10-20 Members) | $474 | $574 |
NWA Member BULK (21-40 Members) | $449 | $549 |
NWA Member BULK (41+ Members) | $424 | $524 |
To receive the group rate discount!
Last Chance Registration Fees
Registration Type |
Starts August 2 Registration Closes August 22 |
---|---|
NWA Member, Partner, USDA | $649 |
Non-Member | $749 |
Speaker & Poster Presenter | $449 |
State Host | $449 |
Student or Retired | $400 |
*No discounts are available at the last chance rate. This includes speaker and host rates.
Registration will close on August 22, 2025.
Payment Details
Cancellation and Refund Policy
Make Checks Payable to the National WIC Association
National WIC Association
Attn: 2025 NWA WIC Technology and Innovation Conference and Exhibits Registration
1099 14th Street, NW Ste. 510
Washington, DC 20005
NWA Federal Tax ID: 52-1482678
Please find more detailed information on payments here.
How to Register and Access your NWA account
Log in:
Create an account (for those that do not have an account)
Questions?
Contact the conference team at [email protected]
When planning your travel, please keep the following in mind
*Subject to change
Preconference Workshop - Open to State and Local Agency Staff Only
Please note: Registration for this workshop is different from the Tech Conference.
Registration Fee | $199 |
Date: Tuesday, September 2, 2025
Time: 10:00 AM - 1:00 PM
Location: Hilton Minneapolis
The National WIC Association (NWA) Technology, Innovation, and Vendor Management Conference will include a 3-hour Pre-Conference Workshop focusing on The WIC Farmers’ Market Nutrition Program (FMNP). The Workshop will offer attendees a chance to explore, discuss, and adopt promising practices and strategies to enhance FMNP delivery at both the State and Local levels.
In 2023, NWA was awarded a grant from Elevance Health Foundation to work on the Increasing Access to Healthy Food through Farmers’ Markets initiative. This three-year project aims to increase access to fruits and vegetables by helping WIC participants redeem their FMNP benefits and the core WIC fruit and vegetable Cash Value Benefit (CVB) at farmers’ markets. This initiative informs and supports this workshop.
This interactive workshop will include opportunities for peer learning, facilitated discussions, and insights into successes and challenges of FMNP implementation across the country. Attendees will leave with practical tools and actionable strategies to enhance access and impact of WIC FMNP in their states and communities.
The workshop will take place on Tuesday, September 2, 2025, from 10:00 AM to 1:00 PM. NWA is applying for 2.5 Continuing Education Credits (CEUs) for RDNs/NDTRs in attendance for the full workshop.
Before attending, all participants should review the following published materials:
The FMNP Landscape Scan Report (April 2025)
Please note:
This workshop is only open to State and Local Agency Staff
Light refreshments will be provided, however, lunch will not be served
Registration is required
Learning Objectives:
By the end of the workshop, attendees will be able to:
Identify and apply promising practices for effective WIC eFMNP implementation at the State and Local levels.
Analyze common challenges in FMNP operations, including outreach, vendor engagement, and participant access, and explore solutions being used by other Agencies.
Exchange strategies with peers to promote equity, expand program reach, and improve the WIC participant experience.
Develop an action plan or set of next steps tailored to your Agency’s FMNP goals and improvement areas.
Host Hotel - Hilton Minneapolis
The Hilton Minneapolis is pleased to accept hotel reservations for the upcoming 2025 NWA WIC Technology, Innovation, and Vendor Management Conference. To receive special rates and features, you must book through our dedicated booking website created especially for NWA Attendees! We encourage you to make your room reservations early to ensure that you will be in the host hotel at the guaranteed room rate starting at $148 (plus taxes and fees). The deadline to secure rooms is August 1, 2025, or once the reserved block has reached capacity.
Hilton Minneapolis
1001 Marquette Avenue South
Minneapolis, MN 55403, US
Benefits of booking at the Hilton Minneapolis
HOTEL POLICIES
Be aware of nonofficial housing companies that contact exhibitors and attendees claiming to be able to secure hotel rooms at a better rate. These “poachers” are not authorized to represent NWA. If you are contacted by another housing company trying to sell hotel rooms, please share with [email protected].
The National WIC Association (NWA) is turning 40 and we’re inviting WIC staff and participants to submit abstracts for our 2025 NWA WIC Technology, Innovation, and Vendor Management Conference. This event is a prime opportunity to enhance your professional skills, expand your knowledge, and prepare for current and future WIC challenges and opportunities.
The National WIC Association welcomes proposals from all. Submissions from WIC staff, WIC participants, or those featuring WIC staff or WIC participants as co-presenters will receive preference in the review process.
NWA ensures quality educational content for IBCLCs and RDN/DTRs that meets IBCLE and CDR requirements. To comply, sessions must be free of marketing, promotional content, bias and any conflicts of interest must be disclosed for transparency. Having a conflict of interest does not disqualify a presenter. If you are interested in promotional opportunities, please email [email protected].
Abstract Submission Deadline: May 18, 2025
The 2025 Conference Theme is: Engage, Inspire, Energize: Driving WIC Innovation and Technology Forward
Before you submit your abstract. Please read all of the details below. Thank you
This conference will have 5 distinct tracks, a common theme across each will be the impact on the WIC participant experience.
When submitting an abstract you will be asked for the following.
If you have case studies, approaches, or examples from any of these tracks please consider submitting an abstract for an oral or poster presentation.
The National WIC Association is committed to promoting equity, diversity, inclusion, and belonging (EDIB) in all aspects of our work. Abstracts submitted for the conference should incorporate these values into their content. Authors should be able to describe how they will utilize diverse and inclusive content, language, and references. Our committee will evaluate the submission to ensure that content, language, and references focus on EDIB principles.
(All deadlines have been adjusted/extended due to the submission extension)
By submitting an abstract for consideration, you acknowledge that all presenting authors are responsible for their own registration, travel, and hotel expenses. Additionally, if your abstract is accepted, please ensure you have received the necessary approval to attend the conference before confirming your participation.
By agreeing to present, you acknowledge that your session may be scheduled for presentation on any of the 3 days of the conference, which runs from September 3 - 5, 2025. Please note that these days are Wednesday – Friday. Your session date and time will be confirmed once the program is finalized.You must be available all days.
Before you begin, you must set up your profile in Ex Ordo. Once you are logged in you will navigate to the Submit Your Abstract link to get started. Submissions may be up to 300 words. For more information on how to submit an abstract see this guide. Check out this helpful article when it comes to submitting an abstract.
Tip: When using Ex ordo, please use Chrome. You also may need to clear your cache from time to time.
Please note: This conference will be held in-person only.
Contact Information
If you have any questions regarding this process or the conference in general, please contact our Conference Support Team at [email protected]
USDA has confirmed the use of Federal funds for conference attendance continues to be an allowable cost and WIC State agencies may use WIC administrative funds to attend NWA conferences, including the technology, innovation, and vendor management conference.
If you have any questions, please contact your FNS Regional Office
https://www.fns.usda.gov/fns-regional-offices
The National WIC Association (NWA) invites you to participate as an exhibitor and/or sponsor at our 2025 NWA WIC Technology, Innovation and Vendor Managment Conference to be held at the Hilton Minneapolis in Minneapolis, MN on September 3-5, 2025! The theme of this year’s conference is Engage, Inspire, Energize: Driving WIC Innovation and Technology Forward. This conference brings together WIC leaders, experts, vendors, and innovators who are at the forefront of enhancing the WIC participant experience through cutting-edge technological solutions. As WIC evolves, it’s essential to collaborate on new ideas and strategies that promote flexibility, improve participant access, and empower WIC practitioners. Please note: This conference will be held in-person only.
Access the prospectus here.
See the live exhibit map here (updated weekly).
Ready to Exhibit and/or Sponsor - Click Here!
Why Exhibit?
If you are seeking to introduce your products and services or an alternative promotional strategy to a new or existing audience, this conference offers several affordable options to meet your marketing needs.
By exhibiting and/or sponsoring at this conference, you will:
Key Dates to Remember:
Note: If full payment is not received by August 1 2025, NWA has the right to resell or reassign the exhibit booth to another exhibitor.
Exhibit Dates/Hours: (Subject to change)
Tuesday, September 2
2:00 PM - 6:00 PM --- Exhibitor Move-in and Set-up
Wednesday, September 3
8:15 am - 9:15 am – Exhibit Hall Open & Continental Breakfast
9:20 am - 11:00 am - Exhibit Hall Closed for General Sessions
11:00 am - 4:00 pm – Exhibit Hall Open
4:00 pm - 5:00 pm – Exhibit Hall Closed -Exhibitor Break
5:00 pm - 6:00 pm – Welcome Reception in Exhibit Hall
Thursday, September 4
7:15 am - 11:40 am – Exhibit Hall Open & Continental Breakfast (*breakfast ends at 8:15 am)
11:40 am - 12:30 pm – Exhibit Hall Closed - Exhibitor Break
12:30 pm - 4:00 pm –Exhibit Hall Open (last Attendee break from 3:00 pm - 3:45 pm)
4:00 pm - 6:00 pm – Exhibitor Teardown / Move out
*Schedule Subject to Change
By registering for this conference, you agree to all conference policies.
General Policies
Cancellation & Refund Policy
COVID-19 Policy (No Vaccination Requirements)
NWA’s priority is to create a safe environment for all that are in attendance. The precautions that NWA has put in place for a safe conference experience do not rule out the risk of breakthrough infections. NWA shall not be held liable for COVID-19 cases arising because of event attendance.
NWA’s Meetings & Events Entry Policy is subject to change based on COVID-19 community levels and any updated guidance from CDC and/or federal or state officials. NWA may update these requirements at any time at its sole discretion.
Privacy Policy
Data privacy and security are important to us. When You register for this Conference, NWA will process Your data in accordance with NWA’s legitimate interests for hosting an industry event and for being a community-based organization. Please review our privacy policy, available on the NWA website, including how to exercise your rights.
In the event You register with a hotel offering a discounted or reduced rate for conference attendees, You expressly agree to allow such hotel to provide information regarding Your stay to NWA for the purposes of allowing NWA and the hotel to verify any and all contractual obligations between NWA and the hotel have been met.
Liability Waiver
You understand that travel and gathering involves risk of sickness, including sickness from COVID-19 and injury. You (and on behalf of Your guest(s) waive, release and shall hold harmless and indemnify, NWA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death due to travel to or attendance at the Conference.
This waiver and release is binding on You and Your heirs and successors.
Code of Conduct
NWA is a listening organization focused on its participants. The Conference is designed to increase interaction, engagement, collaboration, connectivity, and community, in a fun and safe environment.
We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by NWA or not. All attendees, guests, speakers, organizers, volunteers, partners, vendors, and staff at any NWA event are required to observe the following Code of Conduct.
NWA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.
Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at NWA Events.
Participants violating these rules may be asked to leave the conference at the sole discretion of NWA and shall not receive any refund or repayment. Thank you for helping to make this a welcoming event for all.
Media Disclaimer
NWA intends to record, take photographs and video of this event for use in NWA news, educational material, and promotional material, in print, electronic and other media, including the NWA websites. By participating in this event, You grant NWA the right to use any image, photograph, voice, or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of NWA. Media may be displayed, distributed or used by NWA for any purpose.
ALERT: Beware of Housing Scams!
Be vigilant and aware of nonofficial housing companies that contact exhibitors and attendees claiming to be able to secure hotel rooms at a better rate. These “poachers” are not authorized to represent NWA.