Registration

Registration will open the week of September 11. 

Registration Fees

**This event is open to current state or local WIC staff only**

Regular Member Rate: $50
Regular Non-member Rate: $50

All payments are due before or on the first day of the Summit. Payments must be received to gain access to and participate in the Summit. No PO will be accepted on-site.

Cancellation & Refund Policy

It is the policy of NWA's to access a processing fee for all cancelled registrations. To cancel your registration, a written request MUST be received by NWA via e-mail to confsupport@nwica.org no later than 11:59 p.m. EDT on October 20, 2023.

Cancellations received before or on 11:59 p.m. EDT on October 20, 2023 will be refunded. No refund will be granted for cancellations received after 11:59 p.m. EDT on October 20, 2023. NWA regrets that refunds will not be granted for "No-shows."

Online Registration

Online registrations are processed via our web-based system. Each registrant must have or create a profile (account) in order to register online.

Registrants using a Purchase Order (PO) or check, must select the "Bill Me" option from the online registration system when registering. Credit card payments will be processed via our secured Stripe site. The system will automatically e-mail a registration confirmation to the e-mail provided. If you do not receive a confirmation, please email us at confsupport@nwica.org.

Please see our payments page for more information.

Agenda

Draft Agenda

November 6, 2023

November 7, 2023

Travel Details

Location: Convene 

Address: 600 14th Street NW, Downtown, Washington DC

Washington D.C has many options for hotel stays. NWA has not contracted with hotels; however, there are several hotels nearby that provide walkable access to the Leadership Summit venue:

Grand Hyatt Washington 0.4 miles

Moxy Washington, DC Downtown 0.6 miles

Hampton Inn Washington, D.C./White House 0.7 miles

Hyatt Place Washington DC/While House 0.8 miles

 The Westin Washington, D.C. City Center 0.8 miles

Residence Inn Washington Downtown/Convention Center 0.9 miles

Attendees will need to secure their own hotel and travel.

NWA Event Policies

Leadership Summit Event Polices

By registering for this conference, you agree to all conference policies listed below.

General Policies

• In order to minimize the risk of COVID-19 exposure, all registered attendees and exhibitors must be vaccinated.
• All individuals and/or entities are strictly prohibited from electronically recording or broadcasting any symposium events without prior written consent from NWA.
• Press representatives must register and receive a Press Pass and photo/recording permission from NWA.
• Seating at all sessions/events are first come, first served.
• Information presented in sessions and posters may not represent the views or standards of NWA.
• NWA cannot be held liable for non-refundable airline tickets or hotel room deposits.
• NWA cannot be liable for any penalties or fare increases.
• In the event the attendee is a “no-show,” the attendee is responsible for all fees and penalties in connection with being a “no-show.”
• NWA is not responsible for lost items or returning those lost items to the attendee.
• NWA does not claim to be allergen free. We encourage all participants to take all necessary medical precautions to prepare for the possibility of exposure to allergens.

Cancellation & Refund Policy

• Deadline for receipt of cancellations: 11:59 p.m. EDT on October 20, 2023.
• Cancellations must be submitted in writing to confsupport@nwica.org and should include the registration ID number and registrant name(s).
• Cancellations are not accepted by phone.
• Cancellations received before 11:59 p.m. EDT on October 20, 2023 will receive a 100% refund.
• No refunds will be issued for cancellations received after 11:59 p.m. EDT on October 20, 2023.
• Promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. Limit one special offer/discount code per registration.
• Refunds are not issued for no-shows.
• If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 
• If registration balance is not paid, a hold will be placed on your account, preventing you from accessing your NWA Membership Benefits.

COVID-19 Policy

Our priority is to create a safe environment for all that are in attendance. The precautions that the NWA has put in place for a safe conference experience do not rule out the risk of breakthrough infections. NWA cannot be held liable for COVID-19 cases arising because of event attendance.

• NWA will no longer require proof of vaccination to attend an in-person meeting or event. 

• Mask-wearing at meetings and events is encouraged but optional.

• NWA expects attendees to take responsibility for following guidance from the Centers for Disease Control (CDC) on measures to reduce infection from COVID-19 and to protect against severe complications. 

• NWA encourages attendees to follow the CDC’s recommendations and guidelines. https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html

• We ask Attendees who are not up to date on vaccinations to take an at-home COVID-19 rapid antigen test before traveling to any NWA events. Please do not attend if you test positive or have symptoms of COVID-19. NWA will not require proof of negative test, however, we expect all individuals to act responsibly and consider the health and safety of others.

NWA’s Meetings & Events Entry Policy is subject to change based on COVID-19 community levels and any updated guidance from CDC and/or federal or state officials. 

Privacy Policy

Your data privacy and security are important to us. When you register for this event, NWA will process your data in accordance with our legitimate interests for hosting an industry event and for being a community-based organization. Please review our privacy policy, including how to exercise your rights under the GDPR.

Liability Waiver

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19. I (and on behalf of my guest(s)) waive and release NWA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by NWA.

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, minimizing face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any NWA event if I feel ill or had recent exposure to a COVID-19 case. This waiver and release is binding on me and my heirs and successors.

Code of Conduct

NWA is a listening organization focused on its participants. The Conference is designed to increase interaction, engagement, collaboration, connectivity and community, in a fun and safe environment.

We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by NWA or not. All attendees, guests, speakers, organizers, volunteers, partners, vendors and staff at any NWA event are required to observe the following Code of Conduct.

NWA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.

Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at NWA Events.

Participants violating these rules may be asked to leave the conference at the sole discretion of NWA. Thank you for helping to make this a welcoming event for all.

Media Disclaimer 

NWA intends to take photographs and video of this event for use in NWA news and promotional material, in print, electronic and other media, including the NWA websites. By participating in this event, I grant NWA the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of NWA. Media may be displayed, distributed or used by NWA for any purpose.

NWA may update these requirements at any time at its sole discretion.