National WIC Association

2017 Annual Education and Training Conference & Exhibits

April 02-April 05, 2017



Important Dates & Notices
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About the Conference


NWA 2017 Annual Education and Training Conference & Exhibits will be held at the Marriott Philadelphia Downtown Hotel in Philadelphia, PA, April 2 - 5, 2017.

The theme of this year's conference is Greater with WIC: Empowering Families, Strengthening Communities!

This Conference will offer an excellent opportunity to acquire new skills and to network with an estimated 1,000 of your peers, and colleagues along with exhibitors who provide WIC related products and services for your participants. The conference will also offer an opportunity for attendees to hear from USDA officials and to dialogue on relevant updates and challenges that the program faces.

For the rest of the conference, you will have the opportunity to choose from 27 general and concurrent sessions that is sure to expand your professional skills and knowledgebase to equip you to face coming WIC challenges and to take advantage of current and future WIC opportunities.

Sarah Widor, the Director of Supplemental Food Programs Division, sent a letter to all state agency WIC directors supporting the NWA 2017 Annual Conference. This letter confirmed that WIC Program funds may be used to fund travel expenses and registration fees for this conference.

Registration

Sarah Widor, the Director of Supplemental Food Programs Division, sent a letter to all state agency WIC directors supporting the NWA 2017 Annual Conference. This letter confirmed that WIC Program funds may be used to fund travel expenses and registration fees for this conference.

Registration Fees

Please Note that On-line Registration will Close COB Wednesday, March 29, 2017.

REGULAR REGISTRATION FEES
Fees between now and March 8, 2017
Regular Member Rate: $385
Regular Non-member Rate: $485

LATE REGISTRATION FEES
Fees after March 8, 2017
Late Member Rate: $410
Late Non-member Rate: $535

All payments are due before or on the first day of the Conference. Payments must be received to gain access to and participate in Conference activities and sessions. No PO will be accepted on-site.


Cancellation & Refund Policy

It is the policy of NWA's to access a processing fee for all cancelled registrations. To cancel your registration, a written request MUST be received by NWA via e-mail to Registration@nwica.org or fax to 1-202-387-5281 no later than close of business on Tuesday, February 28, 2017.

Cancellations received before or on February 28, 2017 will be refunded, less a $75 processing fee. No refund will be granted for cancellations received after February 28, 2017. NWA regrets that refunds will not be granted for "No-shows."


Online Registration

Online registrations are processed via our web-based system. Each registrants must have or create a profile (account) in order to register online.

Registrants using a Purchase Order (PO) or check, must select the "Bill Me" option from the online registration system when registering. Credit card paments will be processed via our secured Stripe site. The system will automatically e-mail a registration confirmation to the e-mail provided. If you do not received a confirmation, please call our office.


Registration via Mail, Fax or Email

To register by mail, fax or e-mail, download the Conference Registration form, complete, and submit it via e-mail to Registration@nwica.org or fax it to 202-387-5281. Registration forms may also be mailed to:

National WIC Association
2001 S Street, NW Ste. 580
Washington, DC 20009

To obtain our Federal Identification Number, please call our office at 202-232-5492.


Volunteer

Volunteers are needed each year to help make the NWA 2017 Annual Education and Training Conference and Exhibits a success. NWA is using SignUp.com to manage the volunteer shifts and assignments for the annual conference. We are looking for individuals to serve as: bag stuffers; room monitors; moderators; registration assistants; attendee engagement/social media outreach; and note-takers.

Become a Volunteer in 3 easy steps:

  1. Go to our SignUp on SignUp.com
  2. Review the options listed and choose the spot(s) you like.
  3. Sign up! It's Easy - you will not need to register an account or keep a password on SignUp.com.

Volunteering is a great way to give back and network while getting a behind-the-scenes look at the conference.

We look forward to seeing you in Philadelphia!

Hotel & Transportation

The Conference Host Hotel

Marriott Philadelphia Downtown Hotel
1201 Market Street
Philadelphia, PA 19107
Main #: 215-625-2900
Res. #: 1-800-320-5744


Hotel Reservations

To make your hotel room reservations, please call 1-800-320-5744 and identify yourself as a NWA 2017 Annual Conference attendee to receive the negotiated conference rate. You may also make room reservations on-line via a special web-site created just for you. To do so, please click here.


Hotel Room Rate

NWA has negotiated a special room rate of $184 per night plus a nightly room tax currently set at 15.5%. Note that this tax rate is subject to change without notice. For each additional person sharing a room, there will be an additional charge of $20 per night.

The cut-off date for these rates is Monday, March 20, 2017. After this date, reservations will be subject to the hotel’s prevailing rates.

We encourage you to make your room reservations early to ensure that you will be in the host hotel at the guaranteed room rate. Upon checking in, each guest will be asked to provide a valid government issued ID along with proof to which the room reservation was made.


Method of Room Guarantee

The hotel requires a major credit card to guarantee your room reservation, and first night's deposit (including taxes) payable at the time the reservation is being made. Room cancellations must be received at leaset 24 hours prior to your arrival date to avoid being charged the first night's room rate and applicable taxes.


Hotel Check-In/Out Policy

Hotel check-in is 4:00pm and check-out is 11:00am. The hotel can arrange to have your bags stored depending on room availability. Late check-out may be requested upon arrival.


Guest Parking

The hotel offers on-site parking for all registered guests at a daily rate of $49. Note, rate may change without notice.


Airport/Hotel Transportation

The Marriott Philadelphia Downtown hotel is accessible via the Philadelphia International Airport (PHL), a public international airport, and is about 10 miles from the airport. Click here Visit PHL Airport website to visit the Airports' web-site.

Shuttle and taxi cab services are available at the airport. The current estimated taxi/cab fare is $26 (one way). Please Note that the hotel does nor provide shuttle service.

Alternate transportation:

  • Subway service, fee: 8 USD (one way)

Accreditations

Exhibitor Prospectus

THE EXHIBIT HALL IS SOLD OUT. We invite you to participate as a sponsor at our 2017 Annual Education and Networking Conference and Exhibits.

VIEW EXHIBITOR PROSPECTUS

VIEW INTERACTIVE FLOOR PLAN

 


Why Exhibit?

If you are seeking to introduce your products and services or an alternative promotional strategy to a new or existing audience, this conference offers several affordable options to meet your marketing needs.

By exhibiting and/or sponsoring at this conference, you will:

  • Create new customer and client relationships with WIC decision makers from across the nation;
  • Strengthen and build upon existing customer and client relationships;
  • Increase visibility for your company/organization in a targeted market;
  • Promote and market your products and services;
  • Reach prime target market segments for your products and services; and
  • Demonstrate your commitment to promoting quality public health nutrition for women, infants and children.

Exhibit Dates/Hours:

Sunday, April 2, 2017
8:00 am - 4:00 pm --- Exhibitor Move-in and Set-up
4:00 pm - 7:00 pm --- Exhibit Show Opens

Monday, April 3, 2017
7:30 am - 8:30 am --- Breakfast / Networking & Exhibits
10:30 am - 11:00 am --- AM Break / Networking & Exhibits
12:00 pm - 1:30 pm ----- Lunch on your own
3:00 pm - 3:30 pm --- PM Break / Networking & Exhibits

Tuesday, April 4, 2017
7:30 am - 9:00 am --- Breakfast / Networking & Exhibits
10:30 am - 11:00 am --- AM Break / Networking & Exhibits
12:00 pm - 5:00 pm --- Exhibitor Teardown & Move Out
 


Booths

Exhibit Booth Packages:
Platinum Level - $8,000
Gold Level -  $6,000
Silver Level -  $4,500
Bronze Level -  $3,500
Standard Commercial/For-Profit  - $2,500
Standard Non-Profit - $1,250

Platinum, Gold, Silver & Bronze Sponsors have first choice to all available exhibitor spaces.

For questions or to exhibit at this conference, please contact Dale Greenberg, the Association's Conference Manager, at 410-491-2654 or at dale.greenberg@conferencedirect.com