National WIC Association

2017 Biennial NWA WIC Technology, Program Integrity, and Vendor Management Education & Networking Conference and Exhibits

September 25 - 28, 2017



Important Dates & Notices
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About the Conference

2017 Biennial NWA WIC Technology, Program Integrity, and Vendor Management Education & Networking Conference and Exhibits

September 25-28, 2017 | Memphis, TN


The National WIC Association (NWA) will host its 2017 Biennial NWA WIC Technology, Program Integrity, and Vendor Management Education & Networking Conference and Exhibits. The conference will be held at the Memphis Cook Convention Center and Sheraton Memphis Downtown hotel located in downtown Memphis, TN. 

This biennial Conference is an opportunity for you to network, share and learn about technological and program integrity innovations, EBT  and directions for WIC’s future.

This Conference will provide options for improving WIC’s service delivery, and consumer and partner base at the state and local levels, enhancing Management Information Systems (MIS), addressing the importance and value of quality data collection, as well as systems and information security.  The Conference will give WIC agencies knowledge of the latest in MIS and Electronic Benefits Transfer (EBT) technologies and help equip agencies to meet WIC’s Congressionally mandated EBT implementation deadline of 2020!

The Conference will also focus on all aspects of Program Integrity including fraud, waste, and abuse. The Conference will discuss the imperative of MIS/EBT implementation as a “real time” tools for managing WIC Program Integrity, the latest in best practices, and innovations.

We are expecting over 450 attendees this year. Among them will be key decision makers representing the USDA/FNS, State, ITO, and Local WIC agencies, as well as vendors who participate in WIC and who provide WIC technology and program integrity services to the WIC Community.

Don’t Miss this Exciting Opportunity to:

  • Become a partner to advance WIC to EBT by 2020;
  • Learn the latest information and technological advances to improve the daily service delivery to our clients;
  • Gain knowledge to successfully implement technologies that best suit your Agency;
  • Collaborate with WIC colleagues, IT and other vendors from across the nation;
  • Learn what’s new in federal requirements, now and in the future;
  • Discover Best Practices ready to implement in your State or Local Agency.

Letter of Support from USDA FNS:

Sarah Widor, the Director of Supplemental Food Programs Division, sent a letter to all state agency WIC directors supporting the NWA 2017 Technology Conference. This letter confirmed that WIC Program funds may be used to fund travel expenses and registration fees for this conference.

 

NWA looks forward to seeing you at this year’s Conference and Exhibits.

Hotel Information

The Hosting Hotel

The Sheraton Memphis Downtown Hotel

250 North Main Street
Memphis, TN 38103
Hotel Reservations: 1-866-716-8134 
Phone: 901-527-7300

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Hotel Reservations
You can make your hotel room reservations by calling 1-866-716-8134 or call the hotel directly at 901-527-7300. Identify yourself as a NWA 2017 Technology Conference attendee to receive the negotiated hotel room rate
 
You can also reserve your room online following this link: https://www.starwoodmeeting.com/events/start.action?id=1703311738&key=363B1DB5 

Please note that any personal or special request must be made at the time your room reservation is being made or at the time of checking in.

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Hotel Room Rate
NWA has negotiated a special room rate of $106 per night for a single/double plus a nightly room tax currently set at 17.75% and a $2 flat fee per occupied room, per night. This tax rate is subject to change without notice.

The cut-off date for these rates is Tuesday, September 5, 2017. After this date, reservations will be subject to the hotel’s prevailing room rates.

NWA encourage you to make your room reservations early to ensure that you will be in the hosting hotel at the guaranteed rate. Upon checking in, each guest will be asked to provide a valid government issued ID along with proof to which the room reservation was made.

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Method of Room Guarantee
The hotel requires a major credit card to guarantee your room reservation, and first night's deposit (including taxes) payable at the time the reservation is being made. Please note that this is the hotel’s policy and is non-negotiable. Cancellations must be received by the hotel three days prior to your actual arrival date to avoid having the first night's room and applicable taxes charged to your credit card.
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Hotel Check-In/Out Policy
Hotel check-in is 4:00pm and check-out is 12:00pm. Should you arrive before the scheduled check-in time, the hotel may arrange to have your bags stored until a room becomes available. Late check-out can be requested upon arrival.
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Guest Parking
The hotel offers on-site parking for all registered guests. NWA has negotiated a special parking rate of $26.00 per night for our conference attendees.
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Airport/Hotel Transportation
Memphis International Airport is located approximately 12 miles (a 20 minute drive) from the Sheraton Memphis Downtown Hotel and is serviced by several major airlines within the U.S. For more information about Memphis International Airport and local transportation options visit their site at http://www.flymemphis.com/

Shuttle and taxi cab services are available at the airport.

 

Registration

Regular Registration Rates - before August 15, 2017
Member Rate: $325
Non-member Rate: $400

Late Registration Rates - on or after August 15, 2017
Member Rate: $350
Non-member Rate: $450

Single Day Registration Rates
Member Rate: $185
Non-member Rate: $245

NOTE: On-site registration = Late Rate + a $75 Processing Fee

All payments are due before or on the first day of the Conference. Payments must be received to gain access to and participate in all conference activities and sessions.
POs will not be accepted on-site.
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Online Registration

Online registrations are processed via our web-based system. Each registrants must have or create a profile (account) in order to register online.

Registrants using a Purchase Order (PO) or check, must select the "Bill Me" option from the online registration system when registering. Credit card payments will be processed via our secured Stripe site. The system will automatically e-mail a registration confirmation to the e-mail provided. If you do not received a confirmation, please call our office.

Registration via Mail, Fax or Email

To register by mail, fax or e-mail, download the Conference Registration form, complete, and submit it via e-mail to Registration@nwica.org or fax it to 202-387-5281. Registration forms may also be mailed to:

National WIC Association
2001 S Street, NW Ste. 580
Washington, DC 20009

To obtain our Federal Identification Number, please call our office at 202-232-5492.

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Cancellation & Refund Policy
It is NWA's policy to charge a processing fee for all cancelled registrations. To cancel your registration, a written request MUST be received by NWA via e-mail to egilcher@nwica.org or fax at 202-387-5281 no later than close of business on August 15, 2017.

Cancellations received before or on August 15, 2017 will be refunded, less a $75 processing fee. No refund will be granted for cancellations received after August 15, 2017. NWA regrets that refunds will not be granted for "No-shows."

Exhibitor Prospectus

We invite you to participate as an exhibitor and/or sponsor at our 2017 Technology and Pogram Integrity  Conference and Exhibits.

VIEW EXHIBITOR PROSPECTUS

VIEW INTERACTIVE FLOOR PLAN

 


Why Exhibit?

If you are seeking to introduce your products and services or an alternative promotional strategy to a new or existing audience, this conference offers several affordable options to meet your marketing needs.

By exhibiting and/or sponsoring at this conference, you will:

  • Create new customer and client relationships with WIC decision makers from across the nation;
  • Strengthen and build upon existing customer and client relationships;
  • Increase visibility for your company/organization in a targeted market;
  • Promote and market your products and services;
  • Reach prime target market segments for your products and services; and
  • Demonstrate your commitment to promoting quality public health nutrition for women, infants and children.

Exhibit Dates/Hours:

Tuesday, September 26, 2017

7:00 am - 12:00 noon --- Exhibitor Move-in and Set-up
3:00 pm - 3:30 pm --- PM Break / Networking & Exhibits
4:30 pm - 6:30 pm --- Reception / Networking & Exhibits

Wednesday, September 27, 2017
7:30 am - 8:30 am --- Breakfast / Networking & Exhibits
10:00 am - 11:00 am --- AM Break / Networking & Exhibits
12:00 pm - 2:00 pm --- Lunch
3:00 pm - 4:00 pm --- PM Break / Networking & Exhibits

Thursday, September 28, 2017
8:00 am - 9:00 am --- Breakfast / Networking & Exhibbits
10:00 am - 10:300 am --- AM Break / Networking & Exhibits
12:00 pm - 5:00 pm --- Exhibitor Teardown & Move Out


Booths

Exhibit Booth Packages:
Gold Level -  $5,000
Silver Level -  $3,500
Bronze Level -  $2,500
Standard Commercial/For-Profit  - $1,500
Standard Non-Profit - $1,000

Gold, Silver & Bronze Sponsors have first choice to all available exhibitor spaces.

For questions or to exhibit at this conference, please contact Dale Greenberg, the Association's Conference Manager, at 410-491-2654 or at dale.greenberg@conferencedirect.com

Justification Letter

We have created a "justification letter," designed to help explain the benefits of your attendance to your supervisor as you seek funding. Please customize the template as appropriate.

Volunteer

Volunteers are needed each year to help make the 2017 Biennial NWA WIC Technology, Program Integrity, and Vendor Management Education & Networking Conference and Exhibits a success. NWA is using SignUp.com to manage the volunteer shifts and assignments for the annual conference. We are looking for individuals to serve as: bag stuffers; room monitors; moderators; registration assistants; and note-takers.

Become a Volunteer in 3 easy steps:

  1. Click this link to see our SignUp on SignUp.com
  2. Review the options listed and choose the spot(s) you like. 
  3. Sign up! It's Easy - you will NOT need to register an account or keep a password on SignUp.com.

Volunteering is a great way to give back and network while getting a behind-the-scenes look at the conference.

Please note: You must be registered to attend the conference to volunteer.

 

Click to View Volunteer Opportunities on SignUp.com