National WIC Association

2020 Virtual Annual Conference

June 23-July 7, 2020



Important Dates & Notices
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Registration Closed


About

The National WIC Association Annual Conference Goes Virtual!

The role of technology in WIC has been a growing area of program focus for years. Innovations like smartphone apps, online educational and administrative platforms, and electronic benefits have enabled many WIC agencies to adapt to a quickly changing world. New technology can improve the WIC participant experience, increase program participation, and support more efficient program management. And it’s particularly important during the COVID-19 pandemic.

To facilitate the sharing of best practices, lessons learned, research, and new ideas, the National WIC Association is offering a virtual conference June 23-25, 2020, on Adapting to Change: Supporting the WIC Community.

This virtual conference will include pre-recorded and live presentations in the form of webinars. Attendees will be able to access various sessions, expand their professional skills, and increase their knowledgebase – all from the comfort of their own homes!

The Virtual Conference will be a great opportunity for the WIC community to acquire new skills and network with peers. Featured voices will include the WIC agencies from across the nation, WIC researchers, WIC community members, and other partners who have insights to share. Exhibitors will also discuss WIC-related products and services for participants.

The conference will formally begin at 1:00 pm ET on Tuesday, June 23 with the Section meetings and will end at 5:00 pm ET on Thursday, June 25.

For questions, please contact the NWA National Office at 202-232-5492. We'll be happy to assist.

            

Expositions

Why Exhibit

If you are seeking to introduce your products and services or an alternative promotional strategy to a new or existing audience, this conference offers several affordable options to meet your marketing needs.

By exhibiting and/or sponsoring at this conference, you will:

  • Create new customer and client relationships with WIC decision makers from across the nation;

  • Strengthen and build upon existing customer and client relationships;

  • Increase visibility for your company/organization in a targeted market;

  • Promote and market your products and services;

  • Reach prime target market segments for your products and services; and

  • Demonstrate your commitment to promoting quality public health nutrition for women, infants and children.


Exhibitor Dates and Hours

Wednesday, June 24, 2020
  2:00 pm - 6:00 pm ET ----- Exhibit Hall Open

Thursday, June 25, 2020
  9:00 am - 12:00 pm ET --- Exhibit Hall Open


All Virtual Conference Exhibitors Receive


2020 Exhibitor Fees & Deadlines

 

Organization 

Exhibitor Fees

Add-on Full-Conference
  Registration

Add-on Exhibit Hall
  Registration

Regular Rate

$500

$200 ea.

$100 ea.

BCP Rate

$300

$200 ea.

$100 ea.

*Payment is due no later than June 15.

Confirmed Exhibitors

Confirmed Exhibitors (as of June 18, 2020)

  • Earth's Best Organic (Business Council Partner)
  • General Mills (Business Council Partner)
  • Kellogg's (Business Council Partner)
  • Post Consumer Brands (Business Council Partner)
  • Asthma and Allergy Foundation of America (AAFA)
  • Brush Art Corporation
  • CDC's Learn the Signs Act Early Program
  • Coffective
  • Creative Bus Sales
  • Crystal Farms Cheese
  • Dan Boozer Adjustment/DBA Investigations
  • Dole Packaged Foods
  • Evenflo Feeding
  • Fresh Baby/Nutrition Education Products
  • FTS Solutions Inc.
  • Gerber Products Company
  • Happy Baby Organics
  • Hohm Press & Kalindi Publishers
  • Hygeia Breast Pumps
  • The J.M. Smucker Company/Jif Peanut Butter
  • Juicy Juice
  • LA Publishing, LLC
  • Lansinoh
  • Magnus
  • MyPlate Materials
  • National Peanut Board
  • Nursing Naturals Nursing Bras
  • Nutrition Matters
  • NWA Publications
  • Ocean Spray
  • One Call Now
  • Pacific Ultra Soy
  • Pepperidge Farm
  • Perspective Enterprises
  • Pic Select Fresh Baby Food
  • Reflo Smart Cup
  • Rumble Tuff
  • Scholastic Literacy Partnerships
  • Star Medical Specialties
  • Team Dynamics, LLC
  • Teletask, Inc.
  • Visualz (formerly Learning ZoneXpress)
  • Vitamin Angels
  • WaveGuide Studios
  • wichealth
  • Xpertcare, Inc.

Frequently Asked Questions

Know Before You Go Webinar Recording

1.      What is a virtual conference?

A virtual conference is hosted entirely over the Internet. This virtual conference will include pre-recorded and live presentations in the form of webinars. Attendees participate through a Conference Platform designed specifically for the virtual conference. The Platform is where you will watch conference presentations and participate with questions and comments in real-time. Attendees will be able to access various sessions, expand their professional skills, and increase their knowledgebase – all from the comfort of their own homes whenever they want. Think of it as attending a standard NWA webinar but with the ability to engage with anyone else that is attending a conference either physically or online. We are bringing two worlds together for a shared unique experience!

2.      Who should attend?

The conference is open to a wide range of Participants that include WIC State and Local agencies from across the nation, WIC researchers, WIC community members, USDA, non-governmental organizations, and other WIC partners.

3.      What are the technical requirements needed to participate?

To participate, all you need is an internet connection, and a viewing device, such as a laptop, desktop computer, tablet, smartphone, or smart television. For the best viewing experience, we recommend that you join the conference using a supported internet browser, which includes Chrome, Firefox, Internet Explorer, Google, and Safari.

4.      What happens once I register?

When a virtual attendee registration is complete (paid for) you will receive an email confirming your payment. NWA is working diligently to prepare for this unique experience and will send you the necessary instructions on Thursday, June 11.

Note - those who do not register will NOT be cleared to use the virtual platform (the company that provides the platform will cross-check registrations with our list). If you don’t register, you cannot access the platform. Make sure that the email address associated with your registration is accurate and up to date so that there is no delay in receiving our communications or logging into the virtual platform.

5.       Can I visit the conference without paying?

Unfortunately, no. We have to use the same registration system as always, and that list will be given to the platform administrators. Only those who are paid registrants will have password-protected access to the platform. You may NOT visit the exhibit hall, upload a video, view videos, upload or view posters, or anything else within the virtual platform without a registration log-in.

 

6.      Can I share my virtual conference login information with other members of my team?

 

For every paid registration to attend virtually, only one device (computer, laptop, tablet, phone) will be allowed to enter the virtual conference. The Continuing Education Units/Credits earned, the questions asked, and the polling conducted within that single login session are all tied to the account of the individual that purchased the virtual event.

 7.       Can I access and view recordings of any sessions from the conference?

In one word, YES! Similar to if you were attending the conference on-site, you will be given the opportunity to select which sessions you’d like to attend virtually. It is up to you to decide which sessions interest you in a given time block and to attend those sessions as desired. You may attend as many or as few sessions as you want. All conference sessions will be recorded and will be available for viewing 20 minutes after the session ends. The Conference site will remain open and available until July 31, so you can view all Virtual Conference sessions at your convenience and continue networking with your peers, partners, and exhibitors.

 

8.         If I want to watch 2 sessions that are streaming simultaneously, can I go back later and view one of them?

 

All conference sessions will be recorded and will be available for viewing 20 minutes after the session end. The Conference site will remain open and available until Friday, July 31, so you can view all Virtual Conference sessions at your convenience.

 

9.         Am I going to have to watch sessions at 03:00 (in the morning) my time?


No! The conference will be asynchronous, as we have members/attendees all across the country and there is no time zone that accommodates everyone for a live session. The platform will be open 24 hours a day from Thursday, June 11 to July 31 and you can log in, view content, and make comments at any time during that time. You can access at any time during that week, no matter what time zone you are in.

 

According to the Professional Convention Manager Association (PCMA)…the premier authority on virtual meetings, have recommended virtual conferences be held in the time zone where the organization is headquartered.

 

10.      What time does the conference start?

 

9:00 AM (New York Time - ET). Convert to your local time here.

 

11.      Are you thinking of organizing a group viewing party? 

Joining the virtual conference is more fun with friends…consider bringing your colleagues together to view the conference in one place. Here are some tips for organizing a viewing party:

  • Make sure everyone in the group is registered before the conference.

  • Look for a meeting place that can accommodate the group while observing social distancing guidelines.

  • Post a photo to your favorite Social Media platform of your group using the hashtag #NWA2020Annual - we will post your photos on the Virtual Platform and on our social media. 

 

12.     What professional credit is available for the Annual Virtual Conference?  

 

Continuing Education Units/Credits will be offered. Specific amounts will be provided closer to the date of the conference.

 

13.     Will I get a certificate of attendance?


 Yes, certificates will be available to all registered attendees post-conference after filling out the overall survey.

 

14.     How will I be able to connect with other virtual attendees?
 

The conference platform will be available for you to interact with other attendees, sponsors, and exhibitors via various features – Main Event Feed for posting updates, 1:1 or Group Chat features, during topic focus breakout sessions, and more! 

 

15.     Will I be able to ask the speakers questions?
 

Yes, there will be a chat feature that will allow you to send questions to a moderator as well you will be able to communicate with the speaker directly after their session presentation on the conference platform from June 11 – July 31.

 

16.     What about poster sessions?

 

Poster sessions will also be delivered in a virtual format. In addition to viewing the posters, attendees will have the opportunity to hear first-hand presentations by the authors during the Exhibit Hall/Poster portion of the Conference. 


 17.     Will there be an exhibit hall?
 

Yes! The exhibit hall is actually an impressive and interactive function of the platform we are using! Exhibitors in the virtual hall will provide a robust experience for attendees. You’ll be able to view videos and documents at their virtual booths. You can visit each booth, ask questions using the chat feature, and have 1:1 or group meetings using the platform.

How Virtual Conferences Work

What is a virtual conference?

A virtual conference is an event hosted entirely over the internet, allowing remote attendees to access live and pre-recorded sessions and events from their computers. Attendees participate through a website designed specifically for a virtual conference experience. This website is where participants will watch sessions streamed live and engage in sessions by asking questions and commenting in real time.

In addition to the live events, the Virtual Conference includes discussion forums, an Exhibit Hall, networking opportunities, a conference resource center, the ability to search for and chat with other conference attendees, and other features specifically designed to give virtual attendees the same opportunity to learn and engage with the presenters.

You're bound to love the benefits of attending a virtual conference! 

  • Convenient. Listen to sessions whenever and wherever, as often as you want! Even get your team together to watch a session or two (note: only registered attendees have access to all of the other meeting tools).
  • Comprehensive. Get relevant, timely information and techniques. The short, 1-hour sessions will easily fit in your schedule!
  • Effortless. Sit back, listen to the presentations, participate in live Q&As and discussion threads, connect with other meeting attendees, and earn CEs.

Plus, you'll have access to all of this without the hassle and expense of travel. All you need is a device with Internet access.

This online conference includes:

  • Live presentations. Each day of the conference, a new live session will take place. Unlike in-person conferences with concurrent sessions, you can "attend" all of them! All live presentations will be recorded, so don't stress if you miss one!
  • Live Q&A during live presentations. At the end of each presentation, you can interact directly with presenters during the live Q&A.
  • Recorded lectures —available on demand while the conference is in session. Unlike in-person conferences with concurrent sessions, you can "attend" all the lectures!
  • Discussion thread related to each session. Post your comments and questions, and get reactions from other conference participants and presenters.
  • Handouts and other resources. Download and print or save handouts from all the sessions, as well as related resource documents.
  • Networking opportunities. Post a professional profile and find others with similar professional interests and specialties. 

Justification Letter for Employers

Looking to convince your boss to let you attend the Virtual Annual Conference? Use this customizable letter to show the professional benefits of the conference.

Download the Word Document here.

Letter of Support from USDA-FNS

Sarah Widor, the Director of Supplemental Food Programs Division, sent a letter to all state agency WIC directors supporting the 2020 Virtual Annual Conference. This letter confirmed that WIC Program funds may be used to fund travel expenses and registration fees for this conference.

View the letter here.

NWA’s Annual Business Meeting for Voting Members

The National WIC Association’s (NWA) Annual Business Meeting and Voters’ Registration will convene promptly at 3:00 pm ET on Tuesday, June 23rd, 2020 during the NWA 2020 Virtual Annual Conference. The meeting is scheduled to run from 3:00 pm – 4:30 pm ET.

Please find the draft agenda here. (Please hit refresh to confirm you have the latest version loaded)

This meeting is only for NWA Voting Members. You do not need to be registered for the virtual conference to attend the meeting and/or to vote.

Voting members: Please click here for information on the meeting and voting. (Please hit refresh to confirm you have the latest version loaded)

 

The candidates for NWA’s 2020-2021 Chair-Elect, Secretary, as well as the 2020-2021 Nominating Committee are as follows. Please click here for introductions on the candidates. (Please hit refresh to confirm you have the latest version loaded)


2020-2021 Nominating Committee

Rhonda Buntrock, State WIC Director, South Dakota WIC, State Agency Section Representative

Jessika Free-Bass, Breastfeeding Peer Counselor, Omaha Nation WIC, Native American Section Representative

Amanda Hovis, Director of Nutrition Education and Clinical Services, Texas WIC, Nutrition Services Section Representative
Diane Shelton, Nutrition Services Director, Gwinnett, Newton and Rockdale County Health Departments – WIC (Georgia), Local Agency Section Representative


Chair-Elect

Sara Flores-Sievers, State WIC Director, New Mexico WIC

Secretary
Meaghan Sutherland, Nutrition Education Specialist, Massachusetts WIC

Brittany Tybo, Deputy Director, Washington WIC

 

Please direct questions to Emily Gilcher, Education and Membership Engagement Manager, National WIC Association, at egilcher@nwica.org.

Contact Us

 

Registration and General Information

NWA National Office
202.232.5492
registration@nwica.org

 

Speakers

Chandra Champion
Conference and Events Manager
cchampion@nwica.org 

 

Exhibits

Dale Greenberg
Exhibits Manager
Dale.greenberg@conferencedirect.com 

 

Marketing and Press

Whitney Dawn Carlson
Marketing Communications Manager
wcarlson@nwica.org

 

Privacy Policies

  • Meeting Privacy Policy: The 2020 Annual Virtual Conference provides attendee lists to our exhibitors and sponsors as a benefit of their support. The following information is provided to them for a one-time usage in a spreadsheet format: name, title, company, and mailing address. Email and phone numbers are never shared. 

 

  • NWA Privacy Policy: As a 2020 Annual Virtual Conference attendee, you have been asked to provide your name and other contact information so that we can send you updates on this meeting. NWA may also send you emails and/or mailings in the future to share information regarding NWA membership or upcoming NWA events