National WIC Association

2024 NWA Nutrition Education & Breastfeeding Conference

November 19-November 21, 2024




Save the Date

SAVE THE DATE! We are excited to announce the 2024 NWA Nutrition Education & Breastfeeding Conference will take place in Baltimore, Maryland on Tuesday, November 19 – Thursday, November 21! 

Abstract Call NOW OPEN

Registration Opening Summer 2024 

Call for Abstracts

2024 NWA Nutrition Education & Breastfeeding Conference – Abstract Call Open

The National WIC Association invites you to submit presentation and poster proposals for the 2024 Nutrition Education & Breastfeeding Conference being held in Baltimore, Maryland. 

The Nutrition and Breastfeeding Conference is an excellent opportunity to expand your professional skills and knowledge base in current and emerging nutrition and breastfeeding science, research, policy and best practices. Share your strategies and successes with our attendees! On behalf of the 2024 Conference Planning Committee, we look forward to receiving your abstract submission. Thank you in advance for your commitment to the excellence of this year's meeting!

Abstract Submission Deadline: June 14, 2024

Click Here to Submit Your Abstract! 


Session Topics

  • Breastfeeding Education – Breastfeeding Support, Lactation 
  • Nutrition Education – General 
  • WIC Policy - WIC Food Package, USDA, FNS, legislative updates, etc  
  • Research, Data, Technology & Evaluation - ERS, FNS.
  • Leadership, Workforce/Workplace – Retention, Burnout, Management, Staffing, etc.  

 

The National WIC Association is committed to promoting equity, diversity, inclusion, and belonging (EDIB) in all aspects of our work. Abstracts submitted for the conference should incorporate these values into their content. Authors should be able to describe how they will utilize diverse and inclusive content, language, and references. Our committee will evaluate the submission to ensure that content, language, and references focus on EDIB principles.


NWA works hard to provide our IBCLCs and RDN/DTRs with quality educational content that meets IBCLE and CDR’s requirements to provide continuing education credits. Because of this, we follow IBCLE and CDR’s rules for content which requires NO marketing or promotional content for products or services of any kind. Sessions must be free of commercial bias and any conflicts of interest must be disclosed.  Having a conflict of interest will NOT disqualify a presenter.  We gather this information simply so attendees may have full transparency about who is speaking to them. 


You Will be Asked for the Following

  • Abstract Details: Title, Abstract Proposal, short description (used to share with the public if selected), format (60-minute oral, 30 minute power, poster), objectives.

  • Speaker Details: Contact details, resume, bio (optional), headshot (optional). Please note, there is a maximum of 3 presenters per presentation

  • Speaker Disclosure/Conflict of interest Policy 

  • Accept Media Disclaimer

Click Here to Submit Your Abstract! 


Presentation Formats

  • 60 Minute Oral (45 minutes with 15-minute Q&A) 

  • 30 Minute Power Session (Full session is still a total of 60 minutes. This session will be paired with another presentation of the same track. Each presenter will have 23 minutes to present. Attendees will hold Q&A until the end of the full session.) 

  • Poster Presentation (Poster presenters will print and bring their posters with them to the conference. There will be dedicated time for attendees to visit with presenters during breaks). 


Important Deadlines

Please, remember the following important dates. 

  • June 14, 2024: Abstract Submission Deadline 

  • July 19, 2024: Notification of Acceptance/Rejection

  • July 26, 2024: Speaker Confirmations Due

  • July 29, 2024: Online Speaker Details Due – First Draft of Agenda Posted 

  • August 4, 2024: Registration & Housing deadline for authors

  • October 4, 2024: Presentation Submission deadline 

  • November 19, 2024: Conference Starts 

Registration Deadlines 

  • August 4, 2024: Early Bird Ends (Presenter Registration Deadline) 

  • August 5, 2024, Regular Rate Starts

  • October 10, 2024: Last Chance Rate

  • November 5, 2024: Registration Closed 

  • November 19, 2024: Conference Starts 


Before Submitting an Abstract Please Note

Tip: When using Ex ordo, please use Chrome. You also may need to clear your cache from time to time.

By submitting an abstract to be considered for the conference you acknowledge that all presenting authors are responsible for their own registration, travel, and hotel costs. 

  • Discounted Presenter Registration Rate: $349 (Do not register with your group if you would like to take advanatage of this discount)

  • We have negotiated the Prevailing Per Diem rate - currently $137 plus taxes and fees per night) at the Baltimore Marriott Waterfront.  

By agreeing to present, you acknowledge that your session may be scheduled for presentation on any of the three days of the conference, which runs from November 19 - 21. You must be available all three days.  Please note these days are Tuesday – Thursday. Your session date and time will be confirmed once the program is finalized.

Before you begin, you must set up your profile in Ex Ordo. (Returing submitters may already have a profile) Once you are logged in you will navigate to the Submit Your Abstract link to get started. Submissions may be up to 300 words. For more information on how to submit an abstract see this guide. Check out this helpful article when it comes to submitting an abstract. 

Click Here to Submit Your Abstract! 

Questions: Please feel free to reach out to confsupport@nwica.org 

Registration Details

***Please note: Fees listed below are for planning purposes only. While the rates more than likely will not change, NWA reserves the right to adjust until registration officially opens. ***

Coming Soon! Registration Opening Summer of 2024. 

In-Person Registration Fees:

Registration Type

    Early Bird Rates -

             Ends August 4               

   Regular Rates - August 5

                 Ends October 9                

 

                      NWA Member                  

                  $499

                   $599

 

                     Non-Member

                  $599

                   $699

 

                       USDA Staff

                  $499

                  $599

 

              Speaker & Poster Presenter 

                  $349

                  $349

 

               State Host (Maryland WIC)

                  $349

                  $349

 

       Undergrad student or full-time retiree       

                  $299

                  $349

 

          NWA Member – Group (10- 20)

                  $474

                  $574  

          NWA Member - Group (21- 40)

                  $449                   $549  

 

To receive the group/bulk rate discount!

  • BULK discounts are for NWA Members Only.
  • Enter "BULK" in the Promo Code Box and the system will automatically apply the discount. 
  • To be considered a group you must have ten (10) or more from one facility. All must be entered at the same time.
  • Bulk promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. No exceptions.
  • Limit one special offer/discount code per registration.
 

Last Chance Registration Fees

Registration Type

Starts October 10

      Registration Closes November 5        

                 NWA Member              

                             $649

                USDA Staff

                             $649

                  Non-Member 

                             $749

Presenter, Host State, Student, Retired

                             $499

               

  *No discounts at the last chance rate. This is inclusive of speakers and host rate.

 Registration will close on November 5, 2024


 

Payment Details

We must receive your credit card payment or check payment in full before you may access any NWA conferences or events. If we have not received payment in full, you will not be able to access the 2024 NE&BF Conference.

 

  • Please see our payments information page on the NWA website.
  • Payment by debit/credit card is most preferred followed by check!
  • If paying by check, full payment is due four (4) weeks after initial registration submission.
  • Registration is not considered complete until payment is made.
  • If payment is not submitted within four weeks after your initial registration your registration may be cancelled. 
  • No POs will be accepted.
  • Starting October 10, 2024 all payments must be submitted by Debit/Credit Card.
  • The final deadline for registration is November 5, 2024.
  • Attendees MUST be paid in full by the deadline to access the Conference. 
     

Cancellation and Refund Policy

  • Deadline for receipt of cancellations: 11:59 p.m. ET on October 10, 2024
  • Cancellations must be submitted in writing to confsupport@nwica.org and should include the registration ID number and registrant name(s).
  • Cancellations are not accepted by phone.
  • Cancellations received before August 5 will receive a 100% refund.
  • Cancellations received starting August 6 will receive a 50% refund.
  • No refunds will be issued for cancellations received after October 10, 2024.
  • Promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. Limit one special offer/discount code per registration.
  • Refunds are not issued for no-shows.
  • If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 

You must have an NWA Account Before you can Register

  • Registrations are processed via our web-based system. 
  • Each registrant must have or create a profile (account) to register online. 
  • Please make sure each user’s email address is correct before registering!
  • Credit card payments will be processed via our secure stripe site.
  • Registrants using a Purchase Order (PO) or check, must select the "Bill Me Later" option from the online registration system when registering.
  • The system will automatically email a registration confirmation to the email provided. If you do not receive a confirmation email, please contact confsupport@nwica.org.
  • You may print invoices, receipts, event confirmations, and view other personalized NWA information and activities by logging into your My NWICA account.

Log in:

  • Visit www.nwica.org and click "Log in" in the top right corner of the homepage.
  • Then enter your username (your email) and password.
  • Click on the Purchase Tab and you will be able to view/print copies of your invoices and receipts.

 

Create an account (for those that do not have an account)

 

Questions?

Contact the conference team at confsupport@nwica.org

 

 

***Please note, the fees listed above are for planning purposes only. While the rates more than likely will not change, NWA reserves the right to adjust until registration officially opens. ***

NWA Conference Policies

By registering for this conference, you agree to all conference policies listed below.

 

General Policies

  • All individuals and/or entities are strictly prohibited from electronically recording or broadcasting any conference events without prior written consent from NWA.
  • Press representatives must register and receive a Press Pass and photo/recording permission from NWA.
  • Seating at all sessions/events are first come, first served.
  • Information presented in sessions and posters may not represent the views or standards of NWA.
  • NWA cannot be held liable for non-refundable airline tickets or hotel room deposits.
  • NWA cannot be liable for any penalties or fare increases.
  • In the event the attendee is a “no-show,” the attendee is responsible for all fees and penalties in connection with being a “no-show.”
  • NWA is not responsible for lost items or returning those lost items to the attendee.
  • NWA does not claim to be allergen free. We encourage all participants to take all necessary medical precautions to prepare for the possibility of exposure to allergens.

 

Cancellation & Refund Policy

  • Deadline for receipt of cancellations: 11:59 p.m. EDT on October 10, 2024
  • Cancellations must be submitted in writing to confsupport@nwica.org and should include the registration ID number and registrant name(s).
  • Cancellations are not accepted by phone.
  • Cancellations received before August 5 will receive a 100% refund.
  • Cancellations received starting August 6 will receive a 50% refund.
  • No refunds will be issued for cancellations received after October 10, 2024.
  • Promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. Limit one special offer/discount code per registration.
  • Refunds are not issued for no-shows.
  • If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 
  • If registration balance is not paid, a hold will be placed on your account, preventing you from accessing your NWA Membership Benefits.

 

COVID-19 Policy (No Vaccination Requirements)

Our priority is to create a safe environment for all that are in attendance. The precautions that the NWA has put in place for a safe conference experience do not rule out the risk of breakthrough infections. NWA cannot be held liable for COVID-19 cases arising because of event attendance.

  • NWA will no longer require proof of vaccination to attend an in-person meeting or event. 
  • Mask-wearing at meetings and events is encouraged but optional.
  • NWA expects attendees to take responsibility for following guidance from the Centers for Disease Control (CDC) on measures to reduce infection from COVID-19 and to protect against severe complications. 
  • NWA encourages attendees to follow the CDC’s recommendations and guidelines. https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html
  • Please do not attend if you test positive or have symptoms of COVID-19. NWA will not require proof of negative test; however, we expect all individuals to act responsibly and consider the health and safety of others.

NWA’s Meetings & Events Entry Policy is subject to change based on COVID-19 community levels and any updated guidance from CDC and/or federal or state officials. NWA may update these requirements at any time at its sole discretion.

 

Privacy Policy

Your data privacy and security are important to us. When you register for this event, NWA will process your data in accordance with our legitimate interests for hosting an industry event and for being a community-based organization. Please review our privacy policy, including how to exercise your rights under the GDPR.

 

Liability Waiver

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19 and injury. I (and on behalf of my guest(s) waive and release NWA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by NWA.

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, minimizing face touching, frequently washing hands, and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any NWA event if I feel ill or had recent exposure to a COVID-19 case. This waiver and release is binding on me and my heirs and successors.

 

Code of Conduct

NWA is a listening organization focused on its participants. The Conference is designed to increase interaction, engagement, collaboration, connectivity, and community, in a fun and safe environment.

We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by NWA or not. All attendees, guests, speakers, organizers, volunteers, partners, vendors, and staff at any NWA event are required to observe the following Code of Conduct.

NWA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.

Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at NWA Events.

Participants violating these rules may be asked to leave the conference at the sole discretion of NWA. Thank you for helping to make this a welcoming event for all.

 

Media Disclaimer 

NWA intends to record, take photographs and video of this event for use in NWA news, educational material, and promotional material, in print, electronic and other media, including the NWA websites. By participating in this event, I grant NWA the right to use any image, photograph, voice, or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of NWA. Media may be displayed, distributed or used by NWA for any purpose.