National WIC Association

WIC and Retail Partners Summit: Teaming up to Improve the WIC Shopping Experience

September 16, 2019



Important Dates & Notices
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Registration Closed


Overview

WIC and Retail Partners Summit: Teaming up to Improve the WIC Shopping Experience
Pre-Conference
Oklahoma City, OK

Monday, September 16, 2019 – 8:30 am – 5:00pm


In the face of declining WIC caseloads, WIC agencies and other stakeholders are in search of effective methods for keeping participants on the program longer. Research shows that “pain points” in the WIC shopping experience have contributed to WIC participants dropping out of the program or choosing not to participate in the first place. It is therefore imperative that we in the WIC community develop effective solutions to WIC shopping challenges.

This preconference summit will focus on developing practical constructive next steps to improve the WIC shopping experience by fostering a collaborative dialogue between members of the WIC and retail communities. WIC state and local agency staff, EBT vendors, manufacturers, and WIC-authorized vendor representatives are invited to participate. The summit will be professionally-facilitated and will include panels, facilitated breakout meetings, and workshops.
 

Note: registration for this event is separate to registration for NWA’s 2019 2019 Biennial NWA WIC Technology, Program Integrity, and Vendor Management Education & Networking Conference and Exhibits. You must register for these events separately.

 

There is limited availability for this event. Once all spaces are filled, registration will close. 
 

Breakfast and afternoon snacks will be served.

Registration

Registration Fees

Member Rate: $200
Non-member Rate: $275

All payments are due before or on the first day of the Conference. Payments must be received to gain access to and participate in Conference activities and sessions. No PO will be accepted on-site.

Note: registration for this event is separate to registration for NWA’s 2019 WIC Technology, Program Integrity, and Vendor Management Education & Networking Conference. You must register for these events separately.

There is limited availability for this event. Once all spaces are filled, registration will close. 


Cancellation & Refund Policy

It is the policy of NWA's to access a processing fee for all cancelled registrations. To cancel your registration, a written request MUST be received by NWA via e-mail to registration@nwica.org or fax to 1-202-387-5281 no later than close of business on August 9, 2019.

Cancellations received before or on August 9, 2019 will be refunded, less a $75 processng fee. No refund will be granted for cancellations received after August 9, 2019. NWA regrets that refunds will not be granted for "No-shows."


Online Registration

Online registrations are processed via our web-based system. Each registrant must have or create a profile (account) in order to register online.

Registrants using a Purchase Order (PO) or check, must select the "Bill Me" option from the online registration system when registering.  The "Bill Me" option is available to current NWA members only. If you are a non-member and require an invoice or a Purchase Order, please contact us at registration@nwica.org. Credit card payments will be processed via our secured Stripe site. The system will automatically e-mail a registration confirmation to the e-mail provided. If you do not received a confirmation, please call our office.

To obtain our Federal Identification Number, please call our office at 202-232-5492.

Hotel and Transportation

The Hosting Hotels for the conference are The Renaissance Oklahoma City Convention Center Hotel and The Sheraton Oklahoma City Downtown Hotel. Both hotels are located across the street from the conference venue, the Cox Convention Center.

*Our hotels are nearing capacity. If you attempt to make a reservation and are having issues, please search for another hotel option here.*

The Renaissance Oklahoma City Convention Center Hotel 
10 N Broadway Ave
Oklahoma City, OK 73102

The Sheraton Oklahoma City Downtown Hotel
1 N Broadway Ave
Oklahoma City, OK 73102 

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Hotel Reservations
You can make your hotel room reservations by calling the hotel directly and Identify yourself as a NWA 2019 Technology Conference attendee to receive the negotiated hotel room rate

*Our hotels are nearing capacity. If you attempt to make a reservation and are having issues, please search for another hotel option here.*

The Renaissance Oklahoma City Convention Center Hotel (405) 228-8000 or this Reservation Link

The Sheraton Oklahoma City Downtown Hotel:  1-800-325-3535 or this Reservation Link

Please note that any personal or special request must be made at the time your room reservation is being made or at the time of checking in.

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Hotel Room Rate
NWA has negotiated a special room rate of $95 per night for a single/double plus a nightly room tax currently set at 14.13% per night at the The Renaissance Oklahoma City Convention Center Hotel. This tax rate is subject to change without notice. The cut-off date for these rates is Monday, August 26, 2019. After this date, reservations will be subject to the hotel’s prevailing rates.

NWA has negotiated a special room rate of $109 per night for a single/double plus a nightly room tax currently set at 14.13% per night at the The Sheraton Oklahoma City Downtown Hotel. This tax rate is subject to change without notice. The cut-off date for these rates is Monday, September 2, 2019. After this date, reservations will be subject to the hotel’s prevailing rates.

NWA encourage you to make your room reservations early to ensure that you will be in the hosting hotel at the guaranteed rate. Upon checking in, each guest will be asked to provide a valid government issued ID along with proof to which the room reservation was made.

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Method of Room Guarantee
The hotel requires a major credit card to guarantee your room reservation, and first night's deposit (including taxes) payable at the time the reservation is being made. Please note that this is the hotel’s policy and is non-negotiable. Cancellations must be received by the hotel three days prior to your actual arrival date to avoid having the first night's room and applicable taxes charged to your credit card.
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Hotel Check-In/Out Policy
Hotel check-in is 4:00 pm and check-out is 11:00 am. Should you arrive before the scheduled check-in time, the hotel may arrange to have your bags stored until a room becomes available. Late check-out can be requested upon arrival.
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Guest Parking
The hotel offers on-site parking for all registered guests. For more information, please visit the hotels' websites. 
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Airport/Hotel Transportation
Will Rogers World Airport (OKC) is located approximately 10 miles (a 20 minute drive) from the host hotels and is serviced by several major airlines within the U.S. For more information about Will Rogers World Airport and local transportation options visit their site at https://flyokc.com/.

Shuttle and taxi cab services are available at the airport.