National WIC Association

2023 Annual Education and Training Conference & Exhibits

May 1-May 4, 2023




About the Conference

We are pleased to announce the 2023 NWA Annual Education and Training Conference and Exhibits will be held in San Diego, California, May 1 - 4, 2023. We’re back in California at the Town and Country Resort.

 

California is the place to be, Fun In the Sun!

We’ll be hosting the Conference in a Hybrid format (so that means in-person and virtual) and will offer an excellent opportunity to acquire new skills and to network with an estimated 1,000 of your peers, and colleagues along with exhibitors who will provide WIC related products and services for participants. The conference will also offer an opportunity for attendees to hear from USDA officials and to dialogue on relevant updates and challenges that the program faces. The 2023 conference theme is: Riding the WIC Wave!

 

The Annual Conference will provide you with an opportunity to choose from 30 virtual and in-person concurrent sessions and 4 virtual and in-person General Sessions that are sure to expand your professional skills and knowledgebase to equip you to handle any WIC challenge! For our  So please be sure to join us!!!

Registration will open on Monday, December 5!

For questions, please contact the NWA National Office at ConfSupport@nwica.org

 

Registration

General Registration Fees:

                                                            REGISTRATION OPENS Monday, December 5, 2022

Registration Type

    Early Bird Rates -

             ENDS March 12               

   Regular Rates -

                 BEGINS March 13                

                          Member                  

                  $425.00

                   $525.00

                     Non-Member

                  $525.00

                   $625.00

                           Student*

                  $175.00

                  $175.00

                           Speaker

            (includes Poster Presenters)  

                  $200.00

                  $200.00

                         FNS Staff

                   $325.00                   $325.00

  WIC California Special Host Rate**         

                   $175.00                   $175.00

 

Registration payment must be recieved at our offices no later than Friday, April 21, 2023.

**The WIC California Special Host Rate is ONLY for individuals that reside in California and are WIC State, Local and Clinical Employees. This rate is NOT eligible for a Group Discount.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2023 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added and enforced.


Group Registration Fees*:

Group Member Increments

Early Bird Rates -

                     ENDS March 12                        

Regular Rates -

               BEGINS March 13                  

                 10-20 Group Members               

                             $400.00

                     $500.00

                21-40 Group Members

                             $375.00

                      $475.00

                  41+ Group Members

                            $350.00

                      $450.00

*In order to receive the Group Rate, please enter "BULK" in the Promo Code Box and the system will automatically apply the discount. 

*All Groups MUST be registered in ONE Group in order to recieve the discount

Registration payment must be recieved at our offices no later than Friday, April 21, 2023.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2023 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added and enforced.


Cancellation & Refund Policy

To cancel your registration, a written request MUST be received by NWA via email to ConfSupport@nwica.org no later than the close of business on April 21, 2023.

Cancellations received before or on February 28, 2023, will receive a 100% refund, cancelations received between March 1, 2023 - April 3, 2023, will receive a 50% refund. No refunds will be granted on or after 12:00 AM ET on April 21, 2023.

  • NWA regrets that refunds will not be granted for no-shows. 
  • If you DO NOT CANCEL you are STILL RESPONSIBLE FOR PAYMENT
  • If registration fee is not paid, a hold will be placed on your account, preventing you from accessing your NWA Membership Benefits.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2023 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added and enforced.


Online Registration

Online registrations are processed via our web-based system. Each registrant must have or create a profile (account) in order to register online. See instructions on creating a profile and logging in.

Please Make Sure Your Email Address and Phone/Cell Number Is Correct Before Registering!

Registrants using a Purchase Order (PO) or check, must select the "Bill Me Later" option from the online registration system when registering. Credit card payments will be processed via our secured Stripe site. The system will automatically email a registration confirmation to the email provided. If you do not receive a confirmation email, please contact the Registration Department at (202) 232-5492 or ConfSupport@nwica.org.

Please note that Registrants who have paid with Purchase Orders will not be allowed access to the Conference until the purchase order is received by the Registration Manager, with a copy of the registration invoice.

Registration payment must be received at our offices no later than Friday, April 21, 2023.

Make Checks Payable to the National WIC Association

Mail Payments to:
National WIC Association
Attn: 2023 Annual Conference Registration
2001 S Street, NW Ste. 580
Washington, DC 20009

NWA’s federal tax ID is 8399-0160210-001

Registration payment must be received at our offices no later than Friday, April 21, 2023.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2023 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added and enforced.


All Payment Methods

We must receive your credit card payment, check payment in full, or completed PO with invoice reference by Friday, April 21, 2023..  If we have not received payment in full by the above date, you will not be able to access the NWA 2023 Conference. 

Make Checks Payable to the National WIC Association

Mail Payments to:
National WIC Association
Attn: 2023 Virtual Annual Conference Registration
2001 S Street, NW Ste. 580
Washington, DC 20009

To cancel your registration, a written request MUST be received by NWA via email to ConfSupport@nwica.org or fax to (202) 387-5281 no later than the close of business on Friday, April 21, 2023.

If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 

NWA regrets that refunds will not be granted for "no-shows."

Cancellations received before or on February 28, 2023, will receive a 100% refund, cancelations received between March 1, 2023 - April 3, 2023, will receive a 50% refund. No refunds will be granted on or after 12:00 AM ET on April 21, 2023. NWA regrets that refunds will not be granted for no-shows.

For questions regarding payment methods, please contact the Registration Manager at (202) 232-5492 or ConfSupport@nwica.org for more information.

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2023 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added and enforced.


Accessing NWICA.org

You may print invoices, receipts, event confirmations, and view other personalized NWA information and activities by logging into your My NWICA account.

To log in:

  1. visit www.nwica.org and click "Log in" in the top right corner of the homepage. 
  2. Then enter your username (your email) and password. 
  3. Click on the Purchase Tab and you will be able to view/print copies of your invoices and receipts. 

For additional information on accessing your NWICA Account or creating an Account. Click HERE


Questions?

Contact the Registration Department with any questions at (202) 232-5492 or ConfSupport@nwica.org

* Please note, all attendees will be required to upload their vaccination card in advance before being allowed into 2023 NWA Annual Conference. Please make sure you include your cell phone number during the registration process. You will not be allowed to enter the Conference with just a Negative COVID-19 Test. All attendees must be vaccinated. A COVID-19 booster shot is strongly encouraged as extra protection. As we get closer to the Date of the Conference, other COVID-19 Protocols may be added and enforced.

 

Call for Abstracts

The National WIC Association invites members and partners to submit presentation and poster abstrats for the 2023 Annual Education and Training Conference & Exhibits being held next year in San Diego, CA, May 1-4, 2023.

The 2023 conference theme is: Riding the WIC Wave!

To submit an abstract, click on this link. You will be asked to set-up a profile. After setting up your profile, you will then be given a ‘To-Do’ list – to submit your abstract, click on ‘Submit a Paper’ and follow the directions. For more information on how to submit an abstract see this guide. Check out this helpful article when it comes to submitting an abstact. 

NWA will be hosting webinar to answer any questions around submitting abstracts on Tueday, November 15, 2022 from 2:00 - 3:00 pm ET. To register for this webinar click HERE 

In the true spirit of this conference, below are the suggested educational tracks for oral and poster submissions:

  • Advocacy
  • Breastfeeding & Nutrition
  • Community Partnerships & Outreach
  • Health Equity
  • Innovative Tactics and Solutions to deal with the effects of COVID, Formula Shortages, Going Back Into the Clinic and Staff Shortages 
  • Leadership & Management
  • Research, Data, & Evaluation
  • Technology & Innovation
  • Workforce Development

The conference tracks may align with your content but is not required. All topics within a track’s purview are welcome. If your project does not fall within one of these topic areas, don’t worry -- please submit an abstract anyway!

NWA staff are always happy to provide feedback on your idea for an abstract; we’re here to help! For more information, contact Chandra Champion (NWA’s Director of Conferences and Events) at cchampion@nwica.org 

All abstracts are due by Monday, December 12, 2022 and will be reviewed by the Conference Planning Committee.

The NWA Annual Conference is an excellent opportunity to expand your professional skills and knowledge base to equip you to face coming WIC challenges and to take advantage of current and future WIC opportunities.

On behalf of the 2023 Conference Planning Committee, we look forward to receiving your abstract submission. Thank you in advance for your commitment to the excellence of next year’s meeting.

Proposal Guidelines

Authors will be prompted to provide the following information into the submission platform.

Sections:

  • Suggested topical track and presentation title
  • Abstract (The recommended proposal length is 400 words)
  • Shortened Abstract for Marketing Use in Program Book (The recommended proposal length is 100 words)
  • Presenter information: name, institution, city, state, email address, bio
  • Co-Author(s) Information: name/s, institution/s, email address/es, bio

A maximum of Four Presenters may be listed on each proposal. The submitting author will receive an email message confirming the receipt of the abstract proposal submission and are responsible for keeping co-authors up to date on the status of the submission. Presentations submitted by exhibitors or corporate entities must be educational in content and must include at least one WIC Staff Person from a Clinic, State or Federal Program. NO sales or marketing pitches allowed. By submitting an abstract to be considered for an oral or poster presentation, you acknowledge that all presenting authors are responsible for their own registration, travel, and hotel costs.

Concurrent sessions are 60 minutes long. 

Poster Presentations will be during Breakfasts, Breaks, and Networking Opportunities.

Deadlines

Please, remember the following important dates:

  • Abstract Submission Open: Monday, October 24, 2022
  • Abstract Submission Deadline: Monday, December 12, 2022
  • Review of Abstracts: Tuesday, December 20 – Thursday, January 5, 2022
  • Notification of Acceptance/Rejection: Wednesday, January 11, 2023
  • Deadline to Accept Invite to Present: Friday, January 20, 2023
  • Speaker Packet Submission Deadline: Friday, February 3, 2023
  • Registration deadline for authors: Friday, March 31, 2023
  • PPT Submission deadline: Friday, April 14, 2023 

Contact Information

If you have any questions regarding this process or the conference in general, please contact our Conference Support Team at confsupport@nwica.org .

By submitting an abstract to be considered for an oral or poster presentation, you acknowledge that all presenting authors are responsible for their own registration, travel, and hotel costs.