National WIC Association

2020 Annual Education and Training Conference & Exhibits

May 17, 2020 - May 20, 2020



Important Dates & Notices
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About the Conference

Save the date for the 2020 Annual Education and Training Conference & Exhibits, which will be held at the Sheraton New Orleans in New Orleans, LA, May 17-20, 2020.

This Conference will offer an excellent opportunity to acquire new skills and to network with an estimated 1,000 of your peers, and colleagues along with exhibitors who provide WIC related products and services for your participants. The conference will also offer an opportunity for attendees to hear from USDA officials and to dialogue on relevant updates and challenges that the program faces.

For the rest of the conference, you will have the opportunity to choose from 30 general and concurrent sessions that is sure to expand your professional skills and knowledgebase to equip you to face coming WIC challenges and to take advantage of current and future WIC opportunities.

Registration will be on Saturday, May 16th from 4:00 – 6:00 pm The conference will formally begin at 9:30 am on Sunday, May 17th. There will be meet and greet events for state and local agency staff Sunday morning before the conference starts. The conference will end at 1:00 pm on Wednesday, May 20th.

Bookmark our website and stay tuned for a future announcements about joining the conference planning committee, submitting an abstract to present an oral or poster presentation, and registering to attend the conference.

 

We look forward to seeing you in New Orleans!

For questions, please contact the NWA National Office at 202-232-5492. We'll be happy to assist.

Hotel and Transportation

The Conference Host Hotel

Sheraton New Orleans
500 Canal Street
New Orleans, LA 70130
Main #: (504) 525-2500

Reservation Link

NWA has negotiated a special room rate of $157 per night (single/double) plus a nightly $3 room-occupancy fee and tax currently set at 14.45%. There is an additional New Orleans & Company Tourism Support Assessment of 1.75% of each room rate, per room per night. Note: Tax rate may change without notice.

The cut-off date for these rates is Monday, April 27, 2020. After this date, reservations will be subject to the hotel’s prevailing rates.

We encourage you to make your room reservations early to ensure that you will be in the hotel at the guaranteed room rate. Upon checking in, each guest will be asked to provide a valid government issued ID along with proof to which the room reservation was made.

Method of Room Guarantee

The hotel requires a major credit card to guarantee your room reservation, and first night's deposit (including taxes) payable at the time the reservation is being made. Room cancellations must be received at least 24 hours prior to your arrival date to avoid being charged the first night's room rate and applicable taxes.

Conference Hotel Check-In/Out Policy

Check-In: 4:00 pm
Check-Out: 11:00 am

Hotel Parking

  • Electric car charging stations: 4, Complimentary
  • Valet parking, fee: $46 daily
  • Valet Parking Overnight Parking Fee: $46 plus tax (Oversized Vehicles are $55 plus tax)

Airport/Hotel Transportation

The Sheraton New Orleans is accessible via Louis Armstrong New Orleans International Airport, and is about 15 miles from the airport.

Shuttle and taxi cab services are available at the airport. The current estimated taxi/cab fare is $40 (one way). Please note that the hotel does not provide shuttle service.

Purchase Carbon Offsets

Traveling to conferences and meetings takes a lot of time, energy and capital. It also takes a toll on the environment. A good way to help balance your travel carbon footprint is to purchase "carbon offsets."

Carbon offsets include actions taken to compensate for carbon emitting human energy use from travel by car, boat, train, or plane. The goal is to "offset" the environmental impact by supporting actions that help reduce carbon emissions.

To search for certified standards groups from whom you can purchase carbon offsets, visit The Gold Standard or Green-E. To calculate your carbon footprint and to learn more about carbon emissions, please visit the EPA's Carbon Footprint Calculator website.

To learn more about how to purchase carbon offsets, you can read this article.

Scholarship Opportunity

Scholarship Opportunity from NWA's Member Benefit Fund

National WIC Association's Member Benefit Fund is to provide unique opportunities for learning and enrichment to enhance individual knowledge and allow for the development of collaborative projects. These funds will be administered on a local or regional level to improve the nutritional status and health outcomes for women, infants and children. This reinvestment in individuals and communities will allow for new and creative solutions and ideas to be shared with members of NWA.

National WIC Association Scholarship Opportunity for the NWA 2020 Annual Education and Training Conference and Exhibits

National WIC Association’s Member Benefit Fund Committee is offering scholarships to NWA’s 2020 Annual Education and Training Conference & Exhibits for NWA members who are WIC staff. Scholarships will cover registration, travel, and hotel costs for recipients. The deadline for applications is Monday, February 3, 2020, by midnight PST. Apply by downloading this form today.

Questions? Please email memberbenefitfund@nwica.org or call Emily Gilcher, NWA’s Education and Membership Engagement Manager, at 202-719-2606.

Fees and Registration

Registration Fees

EARLY REGISTRATION FEES

Fees between now and April 15, 2020
Early Member Rate: $385
Early Non-member Rate: $485

REGULAR REGISTRATION FEES
Fees after April 15, 2020
Regular Member Rate: $410
Regular Non-member Rate: $535

SINGLE DAY REGISTRATION FEES
Member Rate: $185
Non-member Rate: $275

All payments are due before or on the first day of the Conference. Payments must be received to gain access to and participate in Conference activities and sessions. No PO will be accepted on-site.

Registration for this conference will add your contact information to our conference attendee list available to all conference attendees, including exhibitors.


Cancellation & Refund Policy

It is the policy of NWA's to access a processing fee for all cancelled registrations. To cancel your registration, a written request MUST be received by NWA via e-mail to registration@nwica.org or fax to 1-202-387-5281 no later than close of business on April 15, 2020.

Cancellations received before or on April 15, 2020 will be refunded, less a $75 processng fee. No refund will be granted for cancellations received after April 15, 2020. NWA regrets that refunds will not be granted for "No-shows."


Online Registration

Online registrations are processed via our web-based system. Each registrant must have or create a profile (account) in order to register online. To create a profile, please go to https://www.nwica.org/auth/register

Registrants using a Purchase Order (PO) or check, must select the "Bill Me Later" option from the online registration system when registering. Credit card paments will be processed via our secured Stripe site. The system will automatically e-mail a registration confirmation to the e-mail provided. If you do not received a confirmation, please call our office.


Registration via Mail, Fax or Email

To register by mail, fax or e-mail, download the Conference Registration form, complete, and submit it via e-mail to registration@nwica.org or fax it to 202-387-5281. Registration forms may also be mailed to:

National WIC Association
2001 S Street, NW Ste. 580
Washington, DC 20009

To obtain our Federal Identification Number, please call our office at 202-232-5492.

Exhibitor Prospectus

The National WIC Association (NWA) invites you to participate as an exhibitor and/or sponsor at our 2020 Annual Education and Training Conference and Exhibits.

VIEW EXHIBITOR PROSPECTUS

VIEW INTERACTIVE FLOOR PLAN

Get a discount on your booth by becoming a Sustaining Member of the National WIC Association! Sustaining members receive deeply discounted exhibitor rates for all NWA conferences. There are six membership tiers to choose from, and all of your employees can take advantage of the benefits. Sustaining Membership benefits can be found in detail here. To receive the NWA Sustaining Member exhibit rate, joing using the exhibit contract/application or contact Emily Gilcher, egilcher@nwica.org, 202-232-5492, with questions. 

Why Exhibit?
If you are seeking to introduce your products and services or an alternative promotional strategy to a new or existing audience, this conference offers several affordable options to meet your marketing needs.

By exhibiting and/or sponsoring at this conference, you will:

  • Create new customer and client relationships with WIC decision makers from across the nation;
  • Strengthen and build upon existing customer and client relationships;
  • Increase visibility for your company/organization in a targeted market
  • Promote and market your products and services;
  • Reach prime target market segments for your products and services, and
  • Demonstrate your commitment to promoting quality preventative public health nutrition for women, infants and children.

                                                               


Platinum, Gold, Silver & Bronze Sponsors have first choice to all available exhibitor spaces.

For questions or to exhibit at this conference, please contact the Association's Conference Manager Dale Greenberg at or 410-491-2654 or dale.greenberg@conferencedirect.com.

Call for Abstracts

The Call for Abstracts for NWA's 2020 Annual Education and Training Conference & Exhibits is now CLOSED.

All abstracts will be reviewed by the Conference Planning Committee. Abstract Submitters will receive decision notifications in early February.

Contact Information

If you have any questions regarding this process or the conference in general, please contact Chandra M. Champion at cchampion@nwica.com or 202-265-7531.