National WIC Association

2020 Annual Education and Training Conference & Exhibits

May 17 - 20, 2020



Important Dates & Notices
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About the Conference

Save the date for the 2020 Annual Education and Training Conference & Exhibits, which will be held at the Sheraton New Orleans in New Orleans, LA, May 17-20, 2020.

This Conference will offer an excellent opportunity to acquire new skills and to network with an estimated 1,000 of your peers, and colleagues along with exhibitors who provide WIC related products and services for your participants. The conference will also offer an opportunity for attendees to hear from USDA officials and to dialogue on relevant updates and challenges that the program faces.

For the rest of the conference, you will have the opportunity to choose from 30 general and concurrent sessions that is sure to expand your professional skills and knowledgebase to equip you to face coming WIC challenges and to take advantage of current and future WIC opportunities.

Registration will be on Saturday, May 16th from 4:00 – 6:00 pm The conference will formally begin at 9:30 am on Sunday, May 17th. There will be meet and greet events for state and local agency staff Sunday morning before the conference starts. The conference will end at 1:00 pm on Wednesday, May 20th.

Bookmark our website and stay tuned for a future announcements about joining the conference planning committee, submitting an abstract to present an oral or poster presentation, and registering to attend the conference.

 

We look forward to seeing you in New Orleans!

For questions, please contact the NWA National Office at 202-232-5492. We'll be happy to assist.

Hotel and Transportation

The Conference Host Hotel

Sheraton New Orleans
500 Canal Street
New Orleans, LA 70130
Main #: (504) 525-2500

Reservation Link

NWA has negotiated a special room rate of $157 per night (single/double) plus a nightly $3 room-occupancy fee and tax currently set at 14.45%. There is an additional New Orleans & Company Tourism Support Assessment of 1.75% of each room rate, per room per night. Note: Tax rate may change without notice.

The cut-off date for these rates is Monday, April 27, 2020. After this date, reservations will be subject to the hotel’s prevailing rates.

We encourage you to make your room reservations early to ensure that you will be in the hotel at the guaranteed room rate. Upon checking in, each guest will be asked to provide a valid government issued ID along with proof to which the room reservation was made.

Method of Room Guarantee

The hotel requires a major credit card to guarantee your room reservation, and first night's deposit (including taxes) payable at the time the reservation is being made. Room cancellations must be received at least 24 hours prior to your arrival date to avoid being charged the first night's room rate and applicable taxes.

Conference Hotel Check-In/Out Policy

Check-In: 4:00 pm
Check-Out: 11:00 am

Hotel Parking

  • Electric car charging stations: 4, Complimentary
  • Valet parking, fee: $46 daily
  • Valet Parking Overnight Parking Fee: $46 plus tax (Oversized Vehicles are $55 plus tax)

Airport/Hotel Transportation

The Sheraton New Orleans is accessible via Louis Armstrong New Orleans International Airport, and is about 15 miles from the airport.

Shuttle and taxi cab services are available at the airport. The current estimated taxi/cab fare is $40 (one way). Please note that the hotel does not provide shuttle service.

Purchase Carbon Offsets

Traveling to conferences and meetings takes a lot of time, energy and capital. It also takes a toll on the environment. A good way to help balance your travel carbon footprint is to purchase "carbon offsets."

Carbon offsets include actions taken to compensate for carbon emitting human energy use from travel by car, boat, train, or plane. The goal is to "offset" the environmental impact by supporting actions that help reduce carbon emissions.

To search for certified standards groups from whom you can purchase carbon offsets, visit The Gold Standard or Green-E. To calculate your carbon footprint and to learn more about carbon emissions, please visit the EPA's Carbon Footprint Calculator website.

To learn more about how to purchase carbon offsets, you can read this article.

Fees and Registration

Registration Fees

EARLY REGISTRATION FEES

Fees between now and April 15, 2020
Early Member Rate: $385
Early Non-member Rate: $485

REGULAR REGISTRATION FEES
Fees after April 15, 2020
Regular Member Rate: $410
Regular Non-member Rate: $535

SINGLE DAY REGISTRATION FEES
Member Rate: $185
Non-member Rate: $275

All payments are due before or on the first day of the Conference. Payments must be received to gain access to and participate in Conference activities and sessions. No PO will be accepted on-site.

Registration for this conference will add your contact information to our conference attendee list available to all conference attendees, including exhibitors.


Cancellation & Refund Policy

It is the policy of NWA's to access a processing fee for all cancelled registrations. To cancel your registration, a written request MUST be received by NWA via e-mail to registration@nwica.org or fax to 1-202-387-5281 no later than close of business on April 15, 2020.

Cancellations received before or on April 15, 2020 will be refunded, less a $75 processng fee. No refund will be granted for cancellations received after April 15, 2020. NWA regrets that refunds will not be granted for "No-shows."


Online Registration

Online registrations are processed via our web-based system. Each registrant must have or create a profile (account) in order to register online. To create a profile, please go to https://www.nwica.org/auth/register

Registrants using a Purchase Order (PO) or check, must select the "Bill Me Later" option from the online registration system when registering. Credit card paments will be processed via our secured Stripe site. The system will automatically e-mail a registration confirmation to the e-mail provided. If you do not received a confirmation, please call our office.


Registration via Mail, Fax or Email

To register by mail, fax or e-mail, download the Conference Registration form, complete, and submit it via e-mail to registration@nwica.org or fax it to 202-387-5281. Registration forms may also be mailed to:

National WIC Association
2001 S Street, NW Ste. 580
Washington, DC 20009

To obtain our Federal Identification Number, please call our office at 202-232-5492.

Call for Abstracts

Call for Abstracts for NWA's 2020 Annual Education and Training Conference & Exhibits

The National WIC Association invites members and partners to submit presentation and poster proposals for the 2020 Annual Education and Training Conference & Exhibits being held next year in New Orleans, LA May 17 - 20.

The NWA Annual Conference is an excellent opportunity to expand your professional skills and knowledge base to equip you to face coming WIC challenges and to take advantage of current and future WIC opportunities.

To submit an abstract, click on this link. You will be asked to set up a profile. After setting up your profile, you will then be given a “to-do” list. To submit your abstract, click on “Submit a Paper” and follow the directions. For more information on how to submit an abstract, see this guide.

We welcome abstracts that describe a range of activities that protect and promote WIC and improve the WIC participant experience. Below are the suggested educational tracks for oral and poster submissions:

  • Advocacy
  • Breastfeeding and Nutrition
  • Communications and Marketing
  • Community Partnerships and Outreach
  • Health Equity
  • Research (including Quality Improvement and Evaluation)
  • Technology and Innovation

The conference tracks may align with your content, but this is not required. If your project does not fall within one of these topic areas, don’t worry - please submit an abstract anyway! WIC work comes in various forms.

Proposal Guidelines

Authors will be prompted to provide the following information in the submission platform:

  • Suggested topical track and presentation title
  • Abstract (the recommended proposal length is 300 words)
  • Shortened Abstract for Marketing Use in Program Book (the recommended proposal length is 150 words)
  • Presenter information: name, institution, city, state, email address, bio
  • Co-author(s) information: name(s), institution(s), email address(es), bio

A maximum of four presenters may be listed on each proposal. The submitting author will receive an email message confirming the receipt of the abstract proposal submission and is responsible for keeping co-authors up-to-date on the status of the submission. By submitting an abstract to be considered for an oral or poster presentation, you acknowledge that all presenting authors are responsible for their own registration, travel, and hotel costs.

Please note: Concurrent sessions are 60 minutes long, and poster presentations will be during breakfasts, breaks, and networking opportunities.

All abstracts are due by Friday, November 29, 2019 and will be reviewed by the Conference Planning Committee.

We look forward to receiving your abstract submission. Thank you in advance for your commitment to the excellence of next year’s meeting.

Contact Information

If you have any questions regarding this process or the conference in general, please contact Georgia Machell at gmachell@nwica.org or 202-232-5492.