Registration Details

NWA WIC Voices Summit 

Registration Fees

NWA reserves the right to update rates*

This event is open to current state or local WIC staff only.

Payment Details

We must receive your credit card payment or check payment in full before you may access any NWA meetings or events. If we have not received payment in full, you will not be able to access NWA's WIC Voices Summit. 

• Please see our payments information page on the NWA website.
• Payment by debit/credit card is most preferred followed by check!
• If paying by check, full payment is due four weeks after initial registration submission. 
• All balance dues must be cleared no later than August 19, 2024.  
• Starting August 20, 2024, all payments must be submitted by Debit/Credit Card.
• Attendees MUST be paid in full by the deadline to access the NWA WIC Voices Summit. 
• Deadline for receipt of cancellations: 11:59 p.m. EDT on August 19, 2024.
• Cancellations must be submitted in writing to confsupport@nwica.org and should include the registration ID number and registrant name(s).
• Cancellations are not accepted by phone.
• Cancellations received before July 31 will receive 100% refund.
• Cancellations received starting  August 1 will receive a 50% refund.
• No refunds will be issued for cancellations received after August 19, 2024.  
• Promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. Limit one special offer/discount code per registration.
• Refunds are not issued for no-shows.
• If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 

NWA Federal Tax ID: 52-1482678

Make Checks Payable to the National WIC Association

National WIC Association
Attn: 2024 NWA WIC Voices Summit
1099 14th Street, NW Ste. 510
Washington, DC 20005

How to Register and Access your NWA account

• Registrations are processed via our web-based system. 
• Each registrant must have or create a profile (account) to register online. 
• Please make sure each user’s email address and phone number are correct before registering!
• Credit card payments will be processed via our secure stripe site.
• Registrants using a Purchase Order (PO) or check, must select the "Bill Me Later" option from the online registration system when registering.
• The system will automatically email a registration confirmation to the email provided. If you do not receive a confirmation email, please contact confsupport@nwica.org.
• You may print invoices, receipts, event confirmations, and view other personalized NWA information and activities by logging into your My NWICA account.

Log in:

• Visit www.nwica.org and click "Log in" in the top right corner of the homepage.
• Then enter your username (your email) and password.
• Click on the Purchase Tab and you will be able to view/print copies of your invoices and receipts.

Create an account (for those that do not have an account)

• Visit https://www.nwica.org/auth/register

Click here for step-by-step instructions on creating an account

Travel Information

Location: Nava 

Address: 1445 New York Ave, NW, Suite 300, Washington, DC 20005

Washington D.C has many options for hotel stays. NWA has not contracted with hotels; however, there are several hotels nearby that provide walkable access to the NWA's WIC Voice's Summit venue:

Grand Hyatt Washington 0.4 miles

Moxy Washington, DC Downtown 0.6 miles

Hampton Inn Washington, D.C./White House 0.7 miles

Hyatt Place Washington DC/While House 0.8 miles

 The Westin Washington, D.C. City Center 0.8 miles

Residence Inn Washington Downtown/Convention Center 0.9 miles

Attendees will need to secure their own hotel and travel.

Agenda

NWA WIC Voices Summit 

Click here to access Draft Agenda

Monday, September 9, 2024

• Registration Check in 8:30AM
• Start Time: 9:00AM 
• End Time: 5:00PM 

Please Note: Lunch and snacks will be provided on Monday only. 

Tuesday, September 10, 2024

• ALL DAY: WIC Public Education Meetings on Capitol Hill

Continuing Education: NWA will apply for continuing education units for RDs and IBCLCs as appropriate.  The review process can take several weeks so you may not get credits for a few weeks after the conference.  Due to the nature of the sessions, some programming may not qualify for nutrition or breastfeeding credits. We will post information on credits to our website as soon as we have more information.

NWA Event Policies

By registering for this event, you agree to all Summit policies.

General Policies

• All individuals and/or entities are strictly prohibited from electronically recording or broadcasting any events without prior written consent from NWA.
• Press representatives must register and receive a Press Pass and photo/recording permission from NWA.
• Seating at all sessions/events are first come, first served.
• Information presented in sessions and posters may not represent the views or standards of NWA.
• NWA cannot be held liable for non-refundable airline tickets or hotel room deposits.
• NWA cannot be liable for any penalties or fare increases.
• In the event the attendee is a “no-show,” the attendee is responsible for all fees and penalties in connection with being a “no-show.”
• NWA is not responsible for lost items or returning those lost items to the attendee.
• NWA does not claim to be allergen free. We encourage all participants to take all necessary medical precautions to prepare for the possibility of exposure to allergens.

Cancellation & Refund Policy

• Deadline for receipt of cancellations: 11:59 p.m. EDT on August 19, 2024
• Cancellations must be submitted in writing to confsupport@nwica.org and should include the registration ID number and registrant name(s).
• Cancellations are not accepted by phone.
• Cancellations received before July 31 will receive a 100% refund.
• Cancellations received starting August 1 will receive a 50% refund.
• No refunds will be issued for cancellations received after August 19, 2024.
• Promotions/discounts are not retroactive and cannot be applied to previously purchased individual registrations. Limit one special offer/discount code per registration.
• Refunds are not issued for no-shows.
• If you DO NOT CANCEL YOU WILL STILL BE RESPONSIBLE FOR PAYMENT! 
• If registration balance is not paid, a hold will be placed on your account, preventing you from accessing your NWA Membership Benefits.
• NWA reserves the right to cancel or postpone any or all summit activities due to circumstances beyond the reasonable control of NWA, which includes, without limitation, computer-related attacks, hacking, earthquakes, governmental regulation, fire, flood, labor difficulties, civil disorder, public health crisis, acts of terrorism, or acts of God (“Force Majeure Events”). In the event the NWA WIC Voices Summit is cancelled due to Force Majeure Events, NWA reserves the right to either retain the entire registration fee and credit it toward a future NWA event or reimburse the registrant after deducting costs already incurred by NWA, which could not be recovered from third parties.

COVID-19 Policy (No Vaccination Requirements)

Our priority is to create a safe environment for all that are in attendance. The precautions that the NWA has put in place for a safe  experience do not rule out the risk of breakthrough infections. NWA cannot be held liable for COVID-19 cases arising because of event attendance.

• NWA will no longer require proof of vaccination to attend an in-person meeting or event. 
• Mask-wearing at meetings and events is encouraged but optional.
• NWA expects attendees to take responsibility for following guidance from the Centers for Disease Control (CDC) on measures to reduce infection from COVID-19 and to protect against severe complications. 
• NWA encourages attendees to follow the CDC’s recommendations and guidelines. https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html
• Please do not attend if you test positive or have symptoms of COVID-19. NWA will not require proof of negative test; however, we expect all individuals to act responsibly and consider the health and safety of others.

NWA’s Meetings & Events Entry Policy is subject to change based on COVID-19 community levels and any updated guidance from CDC and/or federal or state officials. NWA may update these requirements at any time at its sole discretion.

Privacy Policy

Your data privacy and security are important to us. When you register for this event, NWA will process your data in accordance with our legitimate interests for hosting an industry event and for being a community-based organization. Please review our privacy policy, including how to exercise your rights under the GDPR.

Liability Waiver

I understand that travel and gathering involves risk of sickness, including sickness from COVID-19 and injury. I (and on behalf of my guest(s) waive and release NWA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by NWA.

I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, minimizing face touching, frequently washing hands, and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any NWA event if I feel ill or had recent exposure to a COVID-19 case. This waiver and release is binding on me and my heirs and successors.

Code of Conduct

NWA is a listening organization focused on its participants. The summit is designed to increase interaction, engagement, collaboration, connectivity, and community, in a fun and safe environment.

We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by NWA or not. All attendees, guests, speakers, organizers, volunteers, partners, vendors, and staff at any NWA event are required to observe the following Code of Conduct.

NWA is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race or religion. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery is not appropriate for the conference.

Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at NWA Events.

Participants violating these rules may be asked to leave the conference at the sole discretion of NWA. Thank you for helping to make this a welcoming event for all.

Media Disclaimer 

NWA intends to record, take photographs and video of this event for use in NWA news, educational material, and promotional material, in print, electronic and other media, including the NWA websites. By participating in this event, I grant NWA the right to use any image, photograph, voice, or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of NWA. Media may be displayed, distributed or used by NWA for any purpose.